Accounts Payable/Receivable Specialist

•  Be the first point-of-contact of the Finance Department, transferring/escalating matters to the appropriate personnel.
• Researches and responds to inquiries from employees, vendors, or customers. 
• Demonstrate positive customer service by providing ongoing proactive communication, professionalism, and courtesy with all employees, participants, customers, vendors, and visitors. 
• Ensures adequate documentation and approval of all invoices and payment requests. 
• Reviews and corrects errors, processes voids and stop payments in a timely manner, and reissues checks, as needed. 
• Manages weekly payment runs for all payment types (checks, on-line payments, ACH, credit cards etc.), including supporting improvements to the efficiency and accuracy of payment processes. 
• Records cash receipts to the general ledger including donations, refunds, etc. 
• Prepares weekly bank deposits. 
• Monitor accounts to ensure payments are up to date, follow up with vendors as necessary. 
• Monitors collections on receivables, communicates with customers outstanding bills and assists with verifying status of delinquent accounts by submitting Aging reports to supervisor. 
• Maintains all W9 and relevant vendor files. 
• Uphold appropriate level of confidentiality regarding financial information. 
• Use various computer software platforms, including, but not limited to Sage 50, Microsoft Word, Excel, Outlook, Microsoft 365, iCare, etc. to complete assigned tasks. 
• Maintains financial security by following internal accounting controls.
• Secures financial information by completing database backups.

• Provide coverage as needed to the Administrative Coordinator at the front desk. 
• Assist Development staff with reconciling donations and fundraising event proceeds with development software in a timely manner. 
• Provide, monitor, and maintain a safe work environment. 
• Additional duties as assigned by supervisor or CFO. 
• Hybrid or partial remote work schedule will be considered. 
• Daily adherence to OBI’s Core Values: 
  • Communication & Collaboration 
  • Integrity
  • Creativity
  • Diversity & Inclusion
  • Compassion & Respect

• Minimum of 2 years of experience working in accounts payable or receivable or experience in a general accounting position. Strong preference to candidates with experience in Sage 50.
• High school diploma or equivalent required, associate degree preferred.
• Ability to perform and meet job and physical requirements.
• Proficient in Microsoft Office programs, organization of physical and electronic files and using online platforms.
• Able to perform with autonomy, as well as in a team-oriented environment.
• Strong organizational skills and the ability to prioritize. Physical Requirements The basic physical requirements described here are representative of those that are required daily as the Accounts Payable/Receivable Specialist to successfully perform the essential functions of this job.
• Lifting – Basic clerical work listing up to approximately 20 pounds.
• Frequent standing; walking; sitting; squatting; bending; reaching; fine motor skills.
• Fine Motor – Operates a computer and other office productivity machinery, such as a calculator, adding machine, copy machine, computer, printer, texting on a cellular phone, and speaking/listening on a cellular and desk telephone.

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