Administrative Assistant

Pacific Islands ConstructionHonolulu, HI

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Job Description

A Construction Administrative Assistant

facilitates daily operations by providing clerical support, managing project documentation (contracts, change orders), processing invoices, and coordinating communication between project managers, clients, and subcontractors. Key requirements include proficiency in MS Office, strong organization, and experience with construction software.

Wizehire +5

Job Title: Construction Administrative Assistant Job Type: Full-time/Part-time

Position Summary The Construction Administrative Assistant supports the project management team by ensuring efficient office operations, maintaining project records, and assisting with project-specific documentation from inception to closeout.

Key Responsibilities

Document Control: Prepare, maintain, and file project documents, including contracts, subcontracts, change orders, and purchase orders.
Project Support: Track project schedules, update project statuses, and assist with bidding/estimating paperwork.
Financial Administration: Code and process invoices, track lien waivers, and manage subcontractor insurance/compliance (COI).
Communication: Act as a point of contact for clients, vendors, and subcontractors; answer phones and manage email correspondence.
Office Management: Schedule meetings, manage calendars, order supplies, and maintain office organization.
Data Entry: Enter new project data into company software (e.g., Buildertrend & CenterPoint).

Required Qualifications

Experience: 1–3+ years of administrative experience, preferably in construction.
Software: Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Skills: Exceptional organizational, communication, and multitasking abilities.
Knowledge: Familiarity with construction documents and terminology.

Preferred Qualifications

Experience with construction management software (e.g., Procore, Sage/Timberline).
Understanding of lien waivers, COIs, and contract management.

Physical Requirements & Work Environment

Prolonged periods of sitting at a desk and working on a computer.
Occasional travel to job sites may be required.

Benefits Include: Medical, Vision, Dental, Drug, Vacation, Sick Leave, 401k,

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FAQs About Administrative Assistant Jobs at Pacific Islands Construction

What is the work location for this position at Pacific Islands Construction?

This job at Pacific Islands Construction is located in Honolulu, HI, according to the details provided by the employer. Some roles may also include multiple work locations depending on the requirement.

What pay range can candidates expect for this role at Pacific Islands Construction?

Employer has not shared pay details for this role.

What employment applies to this position at Pacific Islands Construction?

The employer has not provided this information. This may be discussed during the hiring process.

What is the process to apply for this position at Pacific Islands Construction?

You can apply for this role at Pacific Islands Construction either through Sonara's automated application system, which helps you submit applications 10X faster with minimal effort, or by applying manually using the direct link on the job page.