Division Secretary, Mathematics & Computer Science and Chemistry

Provide secretarial and administrative assistance to both the Mathematics and Computer Science and the Chemistry Divisions.Rate: $16.00-$18.00, 35 hours per week, 10 month position 

Qualifications-Education & Experience, Knowledge, Skills & Ablilities

• High School diploma required. Associate's degree is preferred
• Minimum two years of experience working in an office environment as a secretary or administrative assistant
• Proficiency in Microsoft Office Suite, especially Word, Excel, and Forms
• Must be self-directed, flexible, and have excellent communication, organizational and interpersonal skills

Essential Functions

• This position has no supervisor authority
• With or without reasonable accommodation the incumbent must be able to read and write and speak the English language at a college level
• Be capable of performing sometimes complex mathematical calculations, statistical calculations and other higher mathematical operations
• Be able to communicate with all levels of the institution in written and spoken form
• Be able to maintain regular and prompt attendance on campus to serve as the main point of contact to facilitate communication between divisions and other areas of the university

Other Duties & responsibilities

• Perform general secretarial and clerical tasks such as answer phone calls and emails; collect and distribute mail; prepare, format and print documents as needed; order and maintain office supplies; oversee equipment use and maintenance; assist with arrangements for visitors and faculty candidates; update course schedules each semester and the course catalog annually; creation and distribution of student course evaluations; confidential maintenance of faculty and student files
• Assist in coordination and organization of divisional events by maintaining mailing lists, arranging catering and submitting appropriate requests for vendors, space and contracts; prepare and print necessary materials; correspond with outside vendors and guests; prepare awards and certificates
• Monitor budgets, submit payment paperwork, and provide monthly reports to the Division Chairs
• Oversee the Math and Computer Science Labs; assist lab manager with chemical inventory; compose lab schedules for students each semester
• Enter electronic payroll authorizations for student employees
• Supports and assists in creating intersections for faculty, staff and students that will assist in transforming people's lives
• Supports and assists in creating an evolving culture of mentoring and rich engagement opportunities for faculty, staff, and students
• Maintains a commitment to diversity, equity and inclusion and a high degree of cultural competence and respect for a wide range of identities and experiences, therefore welcoming and supporting all faculty, staff and students and expanding access to the AU experience
• Maintains a safe working environment within and around their facilities and associated equipment and supplies including, but not limited to, obtaining Safety Data Sheet (SDS) information pertaining to any hazards associated with their work environment
• Participates in all required assigned training, including safety training and will comply with safety rules, regulations, and protocols
• Effective written and oral communication skills
• Contributes to the overall success of the University by performing other duties as assigned

Physical Demands & Work EnviromentThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Personal Protective Equipment must be worn when required. A respiratory function test and the ability to use respirators may be required. Stairs and uneven surfaces may be present; artificial lifts, etc. may or may not be available. The position may require the incumbent to walk outdoors in all types of weather to other buildings or offices located on the campus. The Campus is located in an area that contains numerous hills and slopes and may not always be fully accessible for mobility impaired individuals. About Alfred UniversityLighting the way for students since 1836. "We've always been a place for makers, especially those who make the future. Our commitment to independent thinking, creativity, academic rigor and community have made us a unique kind of leader since 1836." Alfred University (AU) was founded on principles of social justice in 1836 by liberal, independent thinkers who placed high value on education for all citizens. The University has retained and built upon the strong values of its founders, developing as an institution of national and international renown that is responsive to the needs of contemporary society while remaining consistent with the spirit of its origins. Alfred University is the second oldest coeducational college in the United States as well as one of the earliest nineteenth century colleges to have enrolled African American and Native American students. It has a long-standinghistory of educating socially conscious students who make a difference in their professions and their communities. Over the course of the twentieth century, Alfred University evolved into a complex institution offering a full range of programs in the liberal arts and sciences, art and design, engineering, business, education, counseling, and school psychology to its nearly 2,000 undergraduate and graduate students that live, learn, and play on a 232-acre campus located in an idyllic, creative valley in Western New York. To learn more, visit alfred.edu. 

Alfred University actively subscribes to a policy of equal employment opportunity, and will not discriminate against any employee, student or applicant because of race, age, sex, color, sexual orientation, gender identification or expression, physical or mental disability, religion, ancestry or national origin, marital status, genetic information, military or veteran status, domestic violence victim status, criminal conviction status, political affiliation or any other characteristic protected by applicable law.

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