HR Operations - People Data Specialist
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Job Description
The HR Operations People Data Specialist plays a critical role in supporting core HR processes and maintaining accurate employee data within Toppan’s HRIS systems (Workday HR, UKG Time & Attendance, and ADP Payroll). This position is responsible for executing day-to-day HR transactions, ensuring compliance with company policies, and delivering high-quality service to employees and internal stakeholders. The ideal candidate is detail-oriented, process-driven, and comfortable working with HR systems and confidential information
What you'll be doing:
HR Process Execution
- Support onboarding and offboarding processes, including documentation, system setup, and coordination with other departments.
- Assist with status changes and leave administration.
- Respond to employee inquiries related to HR policies, procedures, and system navigation.
Employee Data Management
- Validate and update, as needed, employee information in the HRIS, including new hires, terminations, job changes, and personal data updates.
- Perform regular audits to ensure data accuracy and consistency.
- Maintain digital and physical employee records in compliance with company and legal standards.
Compliance & Documentation
- Ensure HR transactions comply with internal policies and external regulations (e.g., FMLA, HIPAA).
- Prepare and maintain documentation for audits and reporting requirements
- Support the implementation of HR policies and procedures
System & Reporting Support
- Collaborate with HRIS and Payroll teams to ensure seamless data flow and accurate reporting.
- Generate routine and ad hoc reports for HR and business leaders.
- Participate in system testing and process improvement initiatives.
- Support the configuration and shipment of time clocks.
Cross-Functional Collaboration
- Work closely with Talent Acquisition, Payroll, Benefits, and IT to support employee lifecycle events.
- Provide support for HR programs and projects that impact HR systems
This position is located in our Hartsville, SC Office
We’d love to hear from you if:
- Bachelor’s degree in Human Resources, Business Administration, Information Technology, or related field preferred
- 1 – 2 years of experience in HR operations or administrative HR roles ideal
- Familiarity with HRIS platforms (e.g., Workday, UKG WFM, ADP Lyric, ADP Celergo).
- Strong attention to detail and organizational skills
- Excellent communication and customer service abilities.
- Ability to handle highly sensitive information with discretion.
- Excellent verbal and written communication skills, ability to write/speak Spanish preferred
- Intermediate knowledge and skills in Microsoft Office, specifically Word and Excel
- Experience with HR process documentation and workflow optimization helpful
- Knowledge of employment laws and HR compliance standards preferred
This is a progression position. Compensation and progression level will be based on candidate’s experience and education, and current business needs.
Automate your job search with Sonara.
Submit 10x as many applications with less effort than one manual application.