Office Coordinator

Foundation Risk Partners, one of the fastest growing insurance brokerage and consulting firms in the US, is adding an Office Coordinator to their team in Ormond Beach, FL.

The Office Coordinator plays a key role in ensuring the smooth day-to-day operations of our corporate office. This position provides administrative support helping to drive efficiency and excellence across the organization.

• This position will be working 5 days a week in the Ormond Beach, FL office.

Essential Functions:

• Set up workspaces for new hires as directed by hiring managers
• Answer and route incoming calls; relay messages accurately and professionally
• Provide general administrative and clerical support to various departments
• Manage office inventory and supplies to ensure smooth operations
• Handle incoming and outgoing mail, including deliveries to offsite locations
• Greet and assist visitors, ensuring a welcoming and professional experience
• Schedule and manage conference room reservations
• Prepare meeting spaces, including room setup, technology, and communications
• Serve as a backup to the front desk and assist with daily office coordination tasks

Competencies:

• Strong verbal and written communication skills, ensuring clear and professional interactions
• Exceptional organizational skills with the ability to manage and prioritize multiple tasks with precision and attention to detail
• Proficiency in Microsoft Office Suite
• A proactive problem-solver with sound decision-making abilities
• Proven track record of meeting high-performance goals and tight deadlines in dynamic, fast-paced environments
• Trusted to handle confidential information with discretion and professionalism
• Adaptable and resourceful, with a continuous improvement mindset and the ability to evaluate and implement effective solutions
• A collaborative team player who also excels when working independently

Education & Experience:

• High School diploma or equivalent
• Office or customer service experience preferred