Secretary/Treasurer
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Overview
Job Description
Secretary/Treasurer (Part-Time)
Lower Heart Water Resource District
Position Summary
The Lower Heart Water Resource District is seeking a part-time Secretary/Treasurer to provide administrative, financial, and meeting support services to the Board. This position is responsible for coordinating board meetings, maintaining official records, processing financial transactions, preparing reports, supporting budget activities, and completing various federal and state reporting requirements.
This position requires strong organizational skills, attention to detail, the ability to work independently, and the ability to maintain accurate records while supporting the operations of the Board.
Key Responsibilities
This position performs a variety of administrative, financial, and board support functions, including but not limited to:
Coordinate and distribute meeting notices and board communications
Prepare meeting agendas, supporting materials, and official meeting minutes
Attend monthly board meetings and maintain official records
Manage District bank accounts and reconcile financial records
Maintain financial spreadsheets and budget tracking reports
Process accounts payable transactions and issue payments
Maintain accounting records using QuickBooks
Prepare monthly financial reports and Treasurer's Reports
Process and reconcile federal payroll tax payments
Complete quarterly and annual federal and state reporting requirements
Prepare and distribute W-2 and 1099 tax forms
Assist with annual budget preparation and financial planning activities
Coordinate required filings and communications with government agencies
Maintain organized electronic and paper records
Perform other administrative and financial duties as assigned by the Board
Minimum Qualifications
The following minimum qualifications are required to perform the essential functions of this position:
High school diploma or GED
Experience in bookkeeping, accounting support, office administration, payroll administration, or a related field
Proficiency with Microsoft Office, including Excel
Ability to learn and utilize financial and reporting software
Strong organizational, recordkeeping, and communication skills
Ability to maintain confidentiality and exercise sound judgment
Preferred Qualifications
The following qualifications are desirable and may enhance a candidate's ability to perform the duties of this position:
Experience with QuickBooks
Experience preparing financial reports and reconciliations
Experience with payroll tax reporting and government filings
Experience supporting boards, committees, or public meetings
Experience working in local government, special districts, or public sector organizations
Work Schedule
This is a part-time position with flexible scheduling. Attendance at monthly board meetings is required. Additional hours may be necessary to complete monthly, quarterly, and annual reporting responsibilities.
Work Environment
Work is performed primarily in an office setting with frequent computer use and independent work. The position requires attention to detail, management of multiple deadlines, and regular interaction with board members, contractors, governmental agencies, and the public.
The Lower Heart Water Resource District is an Equal Opportunity Employer.
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