Service Extension Administrative Assistant

LOCATION: Divisional Headquarters

STATUS: Full time

MISSION STATEMENT:

The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by love for God. Its mission is to preach the gospel of Jesus Christ and meet human needs in his name without discrimination.

QUALIFICATIONS:

• High school diploma or equivalent required.
• College coursework preferred
• Background in social service and program operations
• Demonstrated verbal and written skills that would facilitate effective communication with the public, Corps Officers, co-workers and Service Extension Unit personnel
• Efficiency required with MS Office & Publisher software and should have ability to use e-mail systems.
• Able to read bank statements and analyze data required
• Possess a valid Arizona Driver’s License with a clean driving record

RESPONSIBILITIES:

• Oversee the daily operations and communication among the Service Extension Units (SEU), including telephone, facsimile, and e-mail.
• Oversee communication between the Service Extension (SE) office and the Service Extension Field Representatives.
• Oversee the project SHARE program among the SEU located throughout the State of Arizona, including the maintenance of all records and reimbursements.
• Coordinate with Field Representatives, Service Extension Community Camp, including camper recruitment, enrollment, application processing, and transportation schedules.
• Maintain the financial records of the Service Extension Department,
• Process all financial requests received from the SEU.
• Process all billing for the SE program.
• Report monthly statistics to the divisional statistician.
• Prepare a monthly financial report to the Divisional Secretary for Program, Service Extension Director and
• Chief Accountant, that accurately details all program activity, financial activity, and direct mail activity.
• Facilitate training of new field Representatives, and SE volunteer leadership.
• Organize periodical training sessions for all Field Representatives.
• Periodically write, edit, design and distribute a SE newsletter working with Development personnel, PR personnel and SE Director.
• Maintain SEU information in MS Publisher and in other databases as established.
• Deposit reimbursement checks into SEU accounts.
• Process Field Representative time records and reimbursement requests.
• Monitor and order all Christmas Kettle supplies for the SEU program.
• Uphold the mission of The Salvation Army.
• Maintain “Protect the Mission” policies & protocols.
• Other duties as required by the Divisional Service Extension Director.

PHYSICAL REQUIREMENTS:

Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position. The Salvation Army will attempt to satisfy requests as long as the accommodation needed is reasonable and no undue hardship would result.

While performing the duties of this job, the employee is regularly required to walk, stand, climb or balance, stoop, kneel, crouch, crawl and reach with hand and arms. The employee must regularly lift and/or move up to 20 pounds, and frequently lift and/or move up to 35 pounds, and occasionally lift and/or move up to 75 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception and ability to adjust focus.