Business Operations Manager

Department Statement:

Educational Outreach and Student Services (EOSS) is committed to enrolling all qualified students at Arizona State University and assisting them in their academic success. EOSS provides a broad range of services and support to students and prospective students ranging from outreach efforts with K-12 schools, new student experiences for students and families, bridge programs to assist the transition to a university environment, and a wide variety of services, programs and activities for enrolled students. EOSS has direct responsibility for multiple departments across four campuses, some of which include the Dean of Students, Student Rights and Responsibilities, University Housing, Health Services, Counseling Services, Student Accessibility and Inclusive Learning Services, the Unions and Centers, TRIO programs, Sun Devil Fitness & Wellness, Student Government, Student Media, Career and Professional Development Services, Access ASU and others.

Apply before 11:59 PM Arizona time the day before the posted End Date.

Job Profile:

Administrative Operations Manager 1

Job Family:

Administrative Operations

Time Type:

Full time

Max Pay – Depends on experience:

$75,000.00 USD Annual

Job Description:

Salary:

$65,000 - $75,000 annually; DOE

Job Description:

As part of a team of fiscal and HR staff, the Business Operations Manager (BOM) provides fiscal, transactional and management support for multiple departments with Educational Outreach & Student Services (EOSS). The BOM is responsible for a wide range of duties which include, but are not limited to, accounting, purchasing, budgeting, grant management, data analysis, planning, and developing internal procedures. Duties will also include purchasing card management, an in-depth knowledge of fiscal policy, building and creating reports from various databases and software programs, and acting as a resource for EOSS department fiscal staff. These functions include assisting with budgeting and forecasting, accounting, position funding, strategic planning, inventory control, internal procedures and other functions that have been designated.

What’s in it for you:

Arizona State University offers a comprehensive benefits package that includes valuable employee benefits to enhance the total compensation of its staff. This package includes:

• Tuition Reduction Program for staff members, their spouses, and dependents, available on day one.
• Low-cost health, dental, vision, and life insurance benefits.
• Retirement program designed to promote long-term savings and provide income upon retirement.
• Paid time for volunteer and professional development.
• 10 Paid Holidays and competitive Vacation and Sick accruals each Pay Period.
• Wellness program for preventative health education and screenings.
• Disability and leave program for income protection.
• Employee assistance for free and confidential behavioral health services.
• ASU Discounts to sports/events along with discounts with ASU partnerships.

This is an in-person, full-time position with a standard schedule of Monday thru Friday, 8:00am to 5:00pm.

Working Environment:

• Professionally represent department/program
• Sit or stand for prolonged periods of time
• Work collaboratively across various departments within the University as well as with diverse populations and groups
• Develop and deliver presentations to groups
• Use computers effectively – including inputting, reviewing and retrieving information, extended periods of viewing screen and using mouse and keyboard
• Use critical thinking to make decisions and/or analyze data
• Communicate effectively both orally and in writing
• Walk throughout campus for meetings or events, regardless of the weather
• Work collaboratively to achieve objectives
• Climb stairs in locations with no elevator, such as with the mezzanine level of the MU, or Irish Hall
• Ability to lift 35 lbs. 

Essential Duties:

• Oversight of monthly account and purchasing card transactions
• Responsible for reviewing and approving purchases
• Assist with the preparation of operational budgets; monitor revenue and expenditures against budget; identify and explain variances; prepare budget revisions
• Prepare or assist in the preparation of financial and administrative reports
• Analyze and interpret statistical, financial and management planning data for decision- making purposes
• Analyze and make recommendations for capital equipment/improvement, supplies and service requirements
• Prepare or assist in the preparation of financial and administrative reports, to include foundation reporting and work with unit grants specialist for grant budgets for a comprehensive portfolio on all budgets
• Oversight of Technology Subsidies requested to ensure payments are in line with ASU policy and procedures
• Liaison to Department leadership
• Ensure tasks are completed monthly by team, follow up as needed
• Manage multiple ASU and ASU Foundation accounts
• Responsible for completing Year End tasks including finalizing expenditures and identifying expenses that roll over to the next Fiscal Year under strict deadlines
• Work with the University's Travel system to approve travel requests and expenses to ensure all requests meet the requirements of ASU policy and procedures
• Develop recommendations for operational policies and procedures; prepare and update internal manuals
• Keep informed of, interpret and apply pertinent rules, regulations, policies and procedures set forth by university or other governing agencies; inform affected staff as changes occur
• Evaluates performance of assigned staff in conjunction with established unit, department and university goals and objectives.
• Assists with responses to audit requests and gathers documentation for PCard and financial records
• Assists with internal and external audits; including but not limited to verification of approval levels, salary for all employees, and written internal reconciliation process.
• Participate in the monthly EOSS Fiscal Operations Group meeting and other EOSS and University fiscal meetings and trainings

Desired Qualifications:

• Demonstrated knowledge of fiscal policies and procedures and overall fiscal administration
• Experience with processing financial transactions
• Knowledge of financial and payroll reconciliation processes
• Experience in managing multiple accounts
• Demonstrated knowledge of fund accounting and purchasing policy
• Experience with processing purchases through Workday adhering to ASU policy with certain thresholds
• Demonstrated knowledge of PCard guidelines
• Advance knowledge of excel specifically processing completed formulas and pivot tables
• Experience in pulling, reviewing and comprehending reports
• Able to work in a high-volume environment with being able to adapt to changing requests and competing deadlines
• Evidence of problem-solving skills to streamline a process or find solutions in complex issues
• Evidence of effective verbal and written communication skills

Minimum Qualifications:

Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Driving Requirement:

Driving is not required for this position.

Location:

Campus: Tempe

Funding:

No Federal Funding

Instructions to Apply

Current Employees and Students should apply directly within Workday using the Jobs Hub. Use this link and log in using SSO:

https://www.myworkday.com/asu/d/inst/1$9925/9925$5840.htmld

To be considered, your application must include all of the following attachments:

• Cover letter
• Resume/CV

Note: Multiple documents can be submitted into the attachment box. Alternatively, merge all documents into one PDF for submission.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position. Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position. NOTE: GA and Intern positions are counted as .5 for job experience (ie. 1 year equals 6 months experience equivalency). Only electronic applications are accepted for this position.

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ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

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Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.