Accounts Payable Administrator- Vendor Setup

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The AP Administrator / Vendor Set up is responsible for developing and maintaining master data standards in alignment with business requirements and priorities; specifically, the maintenance of vendor master. This role will work hand in hand with all other departments to ensure vendor data that is entered into the system is accurate.

Essential Duties & Responsibilities:

• Identify and engage with potential vendors, ensuring they meet the company's standards and requirements.

• Oversee the vendor relationship, from contract execution to systems setup and brand orientation.

• Ensure that vendors comply with service standards, communication protocols, quality expectations and insurances.

• Maintain a live vendor database organized by trade, geography, and availability.

• Responsible for the 1099 process and submission yearly.

• Address any escalated vendor queries in relevant documentation and/or information with relevant internal customers or external vendors and update details on ERP AP module.

• Executing all tasks in accordance with policies and procedures to ensure adherence to the unit's financial and operating control environment including segregation of duties, dual control activities, documentation requirements, evidence of reviews and approvals, and protection of assets and negotiable instruments.

• Utilizing an image/workflow system and a "general report needs" for the accounts payable department.

• Assists with accounting records and ledgers by reconciling monthly statements and transactions as needed.

• Register with IRS as an authorized user of their E-Services TIN Matching site.

• Perform other duties assigned by management.

Education & Qualifications:

• High School Diploma Required.

• 2+ years of experience within accounts payable / vendor setup roles required.

• Experience working with W-8 and W-9 tax documents as well as obtaining these documents from customers.

• Experience in Excel, some experience with utilizing VLOOKUPS required.

• Experience with Concur preferred.

• High attention to detail, organized, professional demeanor.

Other Duties:

• Adheres to the Code of Conduct, Confidentiality Agreement, and Company Safety Policy.

• Performs other duties as assigned.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer

Benefits and Perks:

• Excellent pay

• Medical, dental, vision

• Company paid life insurance

• Company paid short-term disability

• 401K with employer match

• Paid vacation and company holidays

• Training and Career Development

• Company vehicle (if job applicable)

Pye-Barker Fire and Safety is an Equal Opportunity Employer