BPP Program Support - Coordinator 2

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Department

OPH-Bureau of Planning and Performance

Job Description

• Maintains and revises the Office of Public Health (OPH) Bureau of Planning and Performance’s (BPP) standard operating procedures
• Executes and maintains contract processes for BPP, including preparation and routing of contract documents.
• Executes and maintains procurement processes for BPP, including creation of purchase orders and ensuring timely receipt and payment of invoices.
• Conducts budgeting and financial management, including expenditure tracking and reporting
• Manages inventory control for Bureau including both physical equipment/supplies and technology/software; renew annual memberships and subscriptions.
• Assists Bureau director in completing and managing electronic files for a variety of documentation including Bureau reports, employee telework agreements, travel authorizations, and safety trainings
• Identifies and implements quality improvement opportunities pertaining to the BPP’s operational functioning.
• Assists bureau director in planning and executing team meetings
• Updates and maintain BPP’s website
• Provides responsive and excellent customer service for internal and external parties liaising with the Bureau
• Conducts program coordination for public health reaccreditation processes, including documentation management, planning and facilitating reaccreditation committee meetings, liaising with committee members, and coordinating logistics for site visit
• Contributes to State Health Assessment and State Health Improvement Plan activities by providing support and facilitation assistance at partners meetings, developing and reviewing communications materials including flyers and newsletters, and other tasks as needed
• Contributes to workforce development initiatives such as coordination of employee resource groups
• Other tasks as assigned.

QUALIFICATIONS
REQUIRED:

• Bachelor’s degree, or Associate’s degree plus 3 years of professional experience, or 6 years of professional work experience.
• Minimum 2 years professional experience performing administrative functions within an office environment or health care field.
• Minimum 1 year professional experience with internal state or federal systems or programs.
• Excellent analytical and critical thinking skills; effective organizational and time management skills.
• Great attention to detail and follow up.

• Ability to manage projects, assignments, and competing priorities.
• Proficient in the use of Zoom, Teams, and Microsoft Office, including but not limited to Outlook, Word, and Excel.
   

DESIRED:

• Advanced degree.
• Minimum 3 years professional experience performing administrative functions within an office environment or health care field.
• Minimum 2 years professional experience with internal state or federal systems or programs.
• Minimum 1 year professional experience with project or program coordination.
• Relevant industry certifications.

Posting Close Date

This position will remain open until filled.