Experienced Executive Office Administrator

Experienced Executive Office Administrator

Company:

The Boeing Company

We are seeking an Experienced Executive Office Administrator to join our Global Real Estate and Facilities organization. The ideal candidate will possess a unique blend of business sense and the ability to build rapport with key partners. This position is available in the following work locations: North Charleston, SC; Seattle, WA; Renton, WA; Everett, WA; Mesa, AZ; or Hazelwood, MO.

This role involves managing multiple tasks while maintaining focus and a high level of accuracy as well as being a positive leader to others on the team. You will use effective skills within Microsoft Office (Excel, PowerPoint, Outlook, Word).

Position Responsibilities:

• Prioritizes, manages and schedules executives’ calendars and availability for efficient use of time

• Coordinates and processes domestic/international business travel arrangements for 3 - 4 executives

• Monitors travelers' logistics, generates expense reports, assists in reconciling corporate credit card charges; ensures timely/accurate reimbursement

• Plans and implements logistics for executive level internal and external events

• Tracks and maintains information relative to department and business operations

• Creates, edits and maintains electronic and written communications

• Verbally communicates a wide variety of information to multiple audiences and conveys a positive attitude to all those within the organization

• Coordinates with appropriate focals to support the acquisition and maintenance of resources; orders and maintains office supplies

• Tracks and maintains designated conference room schedules for availability and efficient use of resources

• Advises and provides virtual OA support for several locations across the country

• Works under limited supervision

This position is hybrid. This means that the selected candidate will be required to perform some work onsite at one of the listed work locations. This is at the hiring team’s discretion and could potentially change in the future.

Basic Qualifications (Required Skills/Experience):

• 3+ years of experience managing executive schedules and calendars using Microsoft Outlook

• 3+ years of experience providing administrative support to multiple customers such as executives, managers, and staff members

• 3+ years of experience with MS Word, Excel, Outlook, and PowerPoint

• Experience coordinating/processing business travel arrangements using Concur or a similar travel & expense management program; generating expense reports for business travel & reconciling corporate credit card charges

Preferred Qualifications (Desired Skills/Experience):

• Extensive customer service skills

• Effective professional written and verbal communication skills

• 3+ years of experience managing executive schedules and calendars across multiple time zones

• 3+ years of experience partnering with executives to align with operating rhythm/cadence for executive leadership teams

• 3+ years of experience managing and organizing multiple deliverables and deadlines with minimal direction

• Team player, experience working in a collaborative environment

Drug Free Workplace:

Boeing is a Drug Free Workplace (DFW) where post offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria is met as outlined in our policies.

Pay & Benefits:

At Boeing, we strive to deliver a Total Rewards package that will attract, engage and retain the top talent. Elements of the Total Rewards package include competitive base pay and variable compensation opportunities.

The Boeing Company also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and a number of programs that provide for both paid and unpaid time away from work.

The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location, date of hire, and the applicability of collective bargaining agreements.

Pay is based upon candidate experience and qualifications, as well as market and business considerations.

Language Requirements:

Not Applicable

Education:

Not Applicable

Relocation:

Relocation assistance is not a negotiable benefit for this position.

Export Control Requirement:

This is not an Export Control position.

Safety Sensitive:

This is not a Safety Sensitive Position.

Security Clearance:

This position does not require a Security Clearance.

Visa Sponsorship:

Employer will not sponsor applicants for employment visa status.

Contingent Upon Award Program

This position is not contingent upon program award

Shift:

Shift 1 (United States of America)

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