Payroll Coordinator

The Payroll Administrator at PBK will act as the primary liaison between the company and the payroll processing provider, OneSource Virtual, to address and resolve issues. Key responsibilities include ensuring timely and accurate payroll processing, preparing and submitting payroll reports, funding the 401(k) plan, and handling employee payroll inquiries. Proficiency in payroll software like Workday and Deltek is preferred. The role involves generating bi-weekly pay reports, responding to employment verification and wage audit requests, and collaborating with HR and other departments to ensure seamless communication. Additional duties include preparing payroll-related journal entries, monthly reports, reconciling payroll accounts, and facilitating audits. Requirements include a minimum of five years of payroll experience, including handling payroll for California employees, strong organizational and problem-solving skills, proficiency in Microsoft Office, and experience with sophisticated payroll systems.

Your Impact:

• Be liaison between company and Payroll Processing provider, OneSource Virtual to handle any issues
• Ensure timely and accurate processing of payroll transactions
• Proficiency in payroll and time tracking software (Workday, and Deltek are preferred but not required).
• Prepare and submit payroll reports and other compliance-related documents.
• Bi-weekly generate pay and analyze reports for extra compensations for the Finance Department.
• Be liaison for employees to research any payroll-related issues or questions
• Fund 401(k) plan after each payroll processing
• Respond to and complete requests for employment verifications, wage audit requests (workers comp, unemployment, etc.), and wage garnishment requests.
• Be a part of bi-weekly meetings with Payroll to ensure accuracy and any changes which flow through from HR into payroll; Collaborate with HR and other departments to ensure seamless communication and coordination.
• Preparation of payroll-related journal entries, monthly reports and accruals for all regions
• Reconcile payroll accounts via monthly close process
• Facilitates audits by providing records and documentation to auditors
• Performs other duties as assigned

Here's what you will need:

• Minimum of five years related experience required
• 5 years of previous experience handling payroll for California employees
• Extensive knowledge of payroll and human resource functions
• Excellent organizational skills and attention to detail
• Strong analytical and problem-solving skills
• Be willing to follow instructions and directives
• Good communication skills to send out company-wide information, when necessary
• Proficient with Microsoft Office Suite or related software
• Proven experience with sophisticated payroll systems
• Ensure confidentiality and security of sensitive payroll information.