Construction Closing Coordinator

Job Description

The Construction Closing Coordinator will contribute to a team environment by coordinating and leading the construction loan closing process for commercial and small business loans as well as facilitating the loan closing process for transactions with construction documentation prepared by external legal counsel. This position will effectively manage the closing timeline to ensure service standards. Position will have direct external customers, lending partners, external legal counsel and builder/contractor contact. Must have strong knowledge and background in the key construction documentation elements of complex lending arrangements.

Essential Functions

• Responsible for initiating and driving the loan closing process, coordinating the activities, decisions and communications with outside council

• Review all documents, including construction, to ensure approved terms and conditions are appropriately documented and all required documents were obtained in accordance with established procedures. Certification of all required documents establishing the power, authority, and existence of all obligors, guarantors, etc. is obtained and is retained appropriately in company records

• Make decisions that influence risk management and customer relationships for loan with custom, complex terms that may involve construction, acquisitions, bonds, syndication, tax credits, credit derivatives, etc.  Collaborates with Sales and Portfolio Managers to influence business decisions

• Act as liaison between the internal departments, closing agent, borrower and contractor to ensure the file progression is streamlined and progressing without delays

• Interact with title companies/closing agents to obtain title reports, order title endorsements, and coordinate loan closings for construction and commercial real estate loans.  Review title reports for accuracy (including review of vesting, legal descriptions, exception items) and make recommendations for changes as appropriate.  Work directly with internal departments and title company to resolve issues

• Work closely with department managers and internal teams to educate them on the construction and commercial nuances

• Coordinate the post-closing Legal Review of all transactions meeting the bank’s criteria for independent review by an attorney on the Legal Team. Coordinate any curative actions required by the independent Legal Review.

• Knowledge of Commercial loan products, credit policy, compliance and interpretation of legal and regulatory issues

• Knowledge of multiple entity types and structures of commercial borrowers and loans

• Demonstrate knowledge and ability to analyze problems, make decisions, and take measured risks, using available data

• Coach and mentor less experienced team members

• Work as part of a team in a leadership capacity

• Ensure SLAs are consistently met in accordance with contractual requirements and provide best in class customer service

• Ability to establish effective working relationships among team members and participate in solving problems and making decisions

• Ability to present and express ideas and information clearly and concisely in a manner appropriate to the audience, whether oral or written

• Ability to establish courses of action for self to accomplish specific goals, develop and use tracking systems and monitoring own work progress, and effectively use resources

• Ability to make right decisions based on perceptive and analytical processes, practicing good judgment in gray areas

• Ensure compliance with Northwest’s policies and procedures, and Federal/State regulations

• Navigate Microsoft Office Software, computer applications, and software specific to the department to maximize technology tools and gain efficiency

• Work as part of a team

• Work with on-site equipment

Education + Experience preferred

• Bachelor’s degree

• 2-3 years of Commercial Real Estate lending

• 3-5 years of loan closing and documentation experience in law firm

• 3-5 years of experience in title company closing commercial construction loans

• Knowledge of commercial construction loan products, credit policy, compliance and interpretation of legal and regulatory issues

• Knowledge of multiple entity types and structures of commercial borrowers and loans

• Ability to ensure accuracy while meeting the established service level agreements and benchmarks

The pay range for this position is generally $24.39 – $32.16 per hour.  Actual pay is based on various factors including but not limited to the successful candidate’s experience, skills, and knowledge.  Additional bonus earning opportunities and benefits are also available. 

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Northwest is an equal opportunity employer. We are committed to creating an inclusive environment for all employees.