Legal Secretary

Technical Requirements Include:

• Advanced knowledge of Microsoft Office (Word, Excel, Outlook, and PowerPoint);
• Advanced knowledge pdf software programs such as KoFax and Adobe Acrobat, including bates labeling, splitting and combining PDF documents, optimizing and reducing PDF files, ;
• Advanced knowledge of e-filing systems and procedures in state and federal courts;
• Experience and knowledge working with file-sharing tools to share documents;
• Experience with and a good understanding of the litigation process, specifically as it relates to commercial law, as it pertains to the role of a legal assistant;
• Knowledge of the technology and processes required to assist attorneys with timekeeping, billing, and other administrative tasks;
• Experience working with electronic document management systems;
• The ability and willingness to quickly adapt to and learn new technology, as needed; and
• Organizing and maintaining files through the litigation process.

 Administrative Requirements include:

• Entering conflicts checks and opening client files; 
• Assisting attorneys with scheduling, calendaring, time entry, and planning business travel;
• Communicating with clients, opposing counsel, and other third parties at the direction of the attorneys;
• Managing the electronic case files;  
• Calendaring and docketing litigation deadlines;
• Preparing attorney and office expenses;
• Processing payment of vendor invoices; and
• Assisting with general office duties.