Director of Supply Chain

Position Overview 

The Director of Supply Chain is a senior leadership role responsible for overseeing the organization's entire procurement function, ensuring the timely and cost-effective acquisition of goods and services to meet operational and project needs. This position combines strategic planning, supplier relationship management, invoice reconciliation, negotiation, data analysis, and process optimization to drive value, efficiency, and compliance throughout the purchasing lifecycle. The Director of Supply Chain collaborates closely with internal stakeholders-including sales, project management, and finance to align procurement activities with organizational goals and project timelines. 

Key Responsibilities 

Procurement Strategy & Leadership 

• Develop and implement procurement strategies to optimize cost savings, operational efficiency, and risk management in line with organizational objectives  

• Provide leadership, vision, and training to the supply chain team, fostering a culture of excellence and continuous improvement  

• Stay abreast of industry trends, market conditions, and regulatory requirements to inform purchasing decisions and maintain best practices 

• Supervise a team of 2-3 purchasing agents 

Supply Chain Operations 

• Oversee the end-to-end purchasing process, from requisition and sourcing to delivery and post-purchase evaluation 

• Track, monitor, and generate stakeholder reports for inventory levels 

• Set minimum inventory levels for products based on project demand, contract requirements, and other factors to ensure all materials are ordered/received in a timely manner based on supplier delivery forecasts 

• Create/document standard operating procedures for inventory cycle counts and ensure systems are updated with correct information, sources of errors are tracked, remediated, and deficiency/loss/theft are reported immediately to the proper manager 

• Oversee monthly (or as needed) full inventory counts and work with finance team on adjustments/discrepancies 

• Create Purchase Orders for clients, as required, and ensure signatures are completed prior to order placement 

• Ensure systematic tracking and documentation of all purchasing activities, including quotes, orders, and inventory status, using appropriate procurement systems or software 

• Ensure material invoices align precisely with material delivered and received into inventory 

• Proactively update internal stakeholders on changes in pricing, lead times, and inventory availability, especially for major projects and recurring needs based on conversations with manufacturers and distribution partners 

Supplier & Vendor Management 

• Identify, evaluate, and select suppliers based on quality, price, reliability, and service 

• Build and maintain strong supplier relationships, negotiate contracts and agreements to secure favorable terms, discounts, and marketing support 

• Monitor supplier performance, resolve disputes, and drive resolution of issues such as product failures, quantity discrepancies, warranty claims, and return authorizations 

Cross-Functional Collaboration 

• Work with sales, project management, and other departments to forecast demand, update bills of materials (BOMs), and align purchasing with project timelines and customer requirements 

• Provide proactive guidance to internal teams regarding inventory levels, pricing changes, and optimal timing for procurement actions 

• Provide requested information to sales teams for RFPs, contracts, and statements-of-work as requested by customers. Provide alternate material recommendations when requested material is not available, will not meet project objectives, or is priced higher than alternatives 

• Collaborate with finance and sales teams to ensure cost/price is accurate, aligns with statements-of-work, and meets profit targets  

Continuous Improvement & Reporting 

• Analyze procurement data and market trends to identify opportunities for cost reduction, process improvement, and enhanced supplier performance 

• Prepare and present regular reports and summaries to senior management, including quarterly updates on pricing, supplier performance, and procurement outcomes 

Required Qualifications 

• Bachelor's degree in Supply Chain Management, Business Administration, or a related field (advanced degree preferred) 

• Minimum of 5 years of progressive experience in procurement or purchasing management, with at least 3 years in a leadership role 

• Proven history of developing and executing procurement strategies, managing supplier relationships, and leading cross-functional teams 

• Strong negotiation, analytical, and decision-making skills 

• Proficiency with procurement systems (e.g., ERP, purchasing software) and data analysis tools 

• Excellent communication, analytical, and organizational skills 

Key Competencies 

• Strategic thinking and problem-solving 

• Supplier assessment and contract management 

• Market analysis and risk management 

• Inventory planning and cost control 

• Team leadership and cross-functional collaboration