Office Coordinator - Part Time, Onsite

Who is STAT?  

We’re a retail recovery management firm focused on delivering value to suppliers. Our mission is to be widely recognized as being the best at helping suppliers get paid everything they are owed by major retailers. Our vision is to create an environment where we all love working and an experience that our customers rave about.

About the Role 

The Onsite Office Manager is responsible for maintaining day-to-day operations in our offices and ensuring that administrative, logistical, and hospitality tasks are thoughtfully completed to support our in-office team, visiting team members, and partners. This role is ideal for a highly organized, proactive individual who enjoys keeping things running smoothly behind the scenes.

What You’ll Do:  

• Office Operations: Oversee and manage the efficient functioning of day-to-day office activities, including beginning and ending touchpoints with contractors and vendors for utilities, services, and facility-related needs
• Logistical Support: Provide support for visiting team members, ensuring their needs are met seamlessly and proactively
• Resource Management: Maintain and manage office resources, including general office supplies, drinks, snacks, etc. to support our team members and office needs
• Hospitality Services: Fulfill hospitality services, such as reservations, catering, meal/snack displays and arrangements, refreshment displays and arrangements, to enhance the in-office experience for anyone visiting 
• Administrative Support: Provide administrative assistance, including directing phone calls, completing various errands and reservations, manage mail processes (incoming & outgoing) and ensure efficient distribution
• Visitor Engagement: Act as the welcoming face of the office, assisting and directing visitors to the appropriate location 
• Documentation Management: Ensure proper organization and accessibility of office records and documents 

Requirements

Who You Are: 

• 1-2 years experience in office management or a similar administrative role 
• Exceptional organizational and multitasking skills
• Strong attention to detail
• Collaborative, inquisitive, and proactive—asking the right questions, at the right time, to ensure seamless success of all office operations 
• Excellent communication and interpersonal abilities
• Proficiency in office software including Microsoft Office & Google Workspace
• Ability to adapt to changing priorities and handle pressure with a positive attitude 
• A proactive approach to problem solving and a willingness to take initiative
• Previous experience in hospitality, event, and office operations coordination preferred 
• Hours: 10:00 AM to 2:30 PM when visitors are present; flexible otherwise

Benefits

This is a part time (15 hours a week) contract role.