Payroll Specialist

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Description

Barcelona Wine Bar is seeking a detail-oriented and organized Payroll Specialist to support the accurate and timely processing of weekly U.S. multi-state payroll for over 1,500 hourly and salaried employees. Reporting to the Payroll Manager, this role is primarily responsible for the day-to-day administration of payroll activities in collaboration with our third-party provider (Paylocity). The ideal candidate will work cross-functionally with HR, Finance, and Operations teams to ensure payroll compliance and accuracy, while also helping to improve systems and processes. Additionally, the ideal candidate is a detail-driven payroll professional with excellent communication skills and a strong sense of ownership. This role reports to the Payroll Manager.

Key Responsibilities

• Administer weekly U.S. multi-state payroll processing in coordination with our third-party provider (Paylocity) for 1,500+ employees.
• Partner with HR, Finance, and Operations to support accurate tracking of time and attendance, leaves of absence (PTO, FMLA), benefits enrollment, and HRIS self-service updates.
• Maintain and update payroll-related data, including time-off accruals, holiday pay, garnishments, and manual paycheck calculations.
• Review and approve daily tip reconciliations across all restaurant locations.
• Audit payroll data and transactions to ensure accuracy and consistency; identify and escalate discrepancies as needed.
• Assist in month-end, quarter-end, and year-end payroll reporting; provide variance analysis and reconciliation support.
• Serve as a resource to restaurant management and staff, address payroll-related inquiries, and support understanding of pay processes and tip allocations.
• Process employee lifecycle data changes, including hires, promotions, transfers, and terminations.
• Stay informed on federal and state wage and hour laws (including FLSA) to ensure compliance.
• Support internal audits, external compliance reporting, and payroll-related documentation requirements.
• Contribute to process improvement initiatives that enhance payroll accuracy, compliance, and efficiency.

Key Qualifications

• Proficiency in Microsoft Excel and the ability to create payroll and analytical reports.
• Excellent written and verbal communication skills with the ability to collaborate across departments.
• Strong organizational skills and meticulous attention to detail.
• Self-starter with a problem-solving mindset and a proactive approach.
• Ability to handle confidential information with discretion and professionalism.
• Team-oriented attitude with the ability to thrive in a dynamic, fast-paced environment.

Education and Experience Requirements

• Bachelor's degree required.
• Minimum 2 years of payroll experience.
• Experience in the hospitality industry is strongly preferred.
• Experience with Paylocity is a plus.

About Barcelona Wine Bar

Barcelona Wine Bar, a division of Barcelona Restaurants, LLC, based in Westport, CT, is one of America's

oldest and most respected Spanish-focused restaurant groups. With a menu inspired by the rich flavors

of Spain and the Mediterranean, and a wine list featuring over 400 bottles from 70+ regions, our

restaurants create a warm, welcoming, and authentic tapas bar experience. Barcelona Restaurants, LLC is proud to be an Equal Opportunity Employer and is committed to building a diverse and inclusive workforce.

Requirements

This role is based out of our Westport, CT office. While we prefer candidates who can work on-site, we are open to hybrid or remote arrangements for the right individual.

Salary Description

65,000-75,000.00