Payroll Administrator- Hauler Payroll

How would we describe a career with Agri-Mark/McCadam/Cabot Creamery? More than 100 years of: Farmers, Family, Mission, Purpose, Sustainability, Respect, Integrity, Work Ethic, Teamwork, Pride in Award Winning Products, and Agriculture.

Cabot Creamery achieved B Corp certification in 2012 and became the world's first dairy co-op to do so. This certification demonstrates our commitment to transforming the global economy to benefit all people, communities, and the planet.

We are seeking an organized and analytical Hauler Payroll Administrator to oversee the end-to-end payroll process for haulers, ensure timely and accurate payments, and support transportation cost tracking and reporting. This role is responsible for maintaining critical data across multiple systems, performing in-depth analysis of hauler pay elements, and preparing necessary documentation for audits, accounting, and compliance.

What you'll be doing:

Payroll Administration & Adjustments

• Manage regular payroll processing cycles to our haulers, including the calculation of various pay components and adjustments.
• Develop strong awareness and capability to utilize internal payroll software
• Maintain and update payroll records with relevant changes such as rate modifications, special adjustments, corrections, and recoverable advances.
• Distribute payroll summaries and related documentation to haulers on a regular basis.
• Verify supporting documentation to ensure the accuracy of payroll inputs prior to processing, and coordinate with related departments to resolve discrepancies.
• Monitor and report gross earnings for year-end income tax reporting (1099); support year-end reporting requirements.
• Prepare and process invoicing and payments related to service delays, additional charges, or adjustments, ensuring accurate billing and compensation.

Reporting, Reconciliation & Invoicing

• Prepare periodic adjustment reports and maintain organized documentation archives for reference and audit purposes.
• Utilize available operational data to calculate and apply appropriate payroll-related adjustments.
• Prepare and submit journal entries with corresponding payroll reports for monthly financial close activities.
• Distribute finalized payroll and financial summaries to internal stakeholders following each payroll cycle.
• Monitor and reconcile payroll-related general ledger accounts.
• Process invoicing for additional services or cost adjustments, ensuring proper coding and documentation of received invoices.
• Generate and issue periodic invoices for service-related variances, penalties, or non-standard charges.

Audit Support & Recordkeeping

• Maintain organized and complete documentation to support annual audits
• Monitor and report on lease income by state annually for tanker leasing programs.

Data Analysis & Special Projects

• Perform monthly and ad-hoc analysis specific to hauler payroll
• Track and analyze monthly stop charge data for selected members/haulers/dealers.
• Create spreadsheets to facilitate adjustment calculations and ensure accurate data entry prior to payroll processing.

What we are seeking:

• Associate's or Bachelor's degree in Accounting, Finance, Business, or related field preferred.
• 3+ years of payroll experience
• Proficient with Microsoft Excel, Word, and payroll/accounting systems; experience with DSI or similar platforms a plus.
• Solid understanding of payroll compliance, 1099 processes, and accounting journal entries.
• Strong analytical, organizational, and time-management skills.
• Ability to work independently while collaborating effectively with internal departments and external haulers.

Hourly salary- $24-26.40 per hour