Health Information Manager - Roosevelt

Job Summary: 

The Manager of Health Information Management (HIM) is responsible for the security and integrity of electronic patient data by managing and securing patient records. The HIM Manager will be expected to comply with federal mandates and regulations on patient information. They will be responsible for managing the daily operations of the HIM department. The HIM Manager also acts as the liaison between hospital senior leadership, department managers, and information technology leadership. A key constituent of the revenue cycle organization-wide, this position contributes to Uintah Basin Healthcare's financial strength, compliance, and overall performance by serving in a directorial capacity for coding, abstracting, and related functions. As such, this position is responsible for monitoring and facilitating improvement in the overall quality, timeliness, completeness, and accuracy of coding processes for assigned facilities.

Additionally, this individual is responsible for ensuring adherence to applicable governmental and payer regulations and maintaining a coding compliance plan to avoid penalties. The incumbent assumes responsibility for operational management as well as administrative and fiscal matters related to medical coding functions.

Duties and Responsibilities: 

1. Coordinate and facilitate communication between the HIM department, department leadership, and end users as required.
2. Establish and enforce medical record policies and procedures necessary for effective and efficient processes.
3. Ensure prompt completion, filing, and retrieval of medical records.
4. Supervises the release of information to persons and agencies according to regulations.
5. Partner with the key leaders to monitor and audit clinical documentation and charting.
6. Recruitment, retention, development, and management of HIM support teams.
7. Responsible for the yearly coding changes, adherence to changes, and maintenance of computer systems to ensure compliance.
8. Maintain necessary controls and appropriate reviews of medical coding to ensure accuracy and compliance.
9. Determine appropriate staffing levels, conduct compensation analysis, and establish hiring, onboarding, and training practices for HIM staff.
10. Designs and implements coding policies and procedures to ensure departmental facility operations comply with state and federal regulations, organizational policy, and compliance/accreditation requirements for contracted payers.
11. Plays an instrumental role in setting organizational performance objectives for coding and guides staff to assist them in meeting team and organizational goals.
12. Creates and maintains performance dashboards and reporting for medical coding areas as required by executive leadership.
13. Assesses performance by overseeing regular (e.g., quarterly) audits of coding department(s), as well as annual compliance audits to evaluate risk based on the OIG work plan for the upcoming year.
14. Conducts department-wide meetings at least once a month to maintain two-way communication, problem solving, and information passing.
15. Interacts positively with members of the medical staff by cultivating liaisons and promoting interaction.
16. Develops and launches coding improvement initiatives based on areas of opportunity identified through audits and other assessments; monitors and contributes to the success of improvement plans.
17. Works with IT to facilitate updates to existing medical record and coding technology (e.g., computer-assisted coding systems) and continually investigates additional solutions that could be leveraged to improve efficiency and accuracy in medical coding.
18. Owns and executes ICD-10 strategy, spanning from conversion preparations to ongoing performance management and optimization after implementation.
19. Maintains up-to-date knowledge of medical coding/documentation rules and guides subordinates on how requirements set forth by CMS and other third-party payers affect operations.
20. Serves as a liaison and works with departmental and clinical leadership to resolve issues affecting coding and documentation.
21. As the HIPAA Privacy Officer, I will be responsible for developing and implementing our organization's privacy policies and procedures. She/he will provide training to all staff members and will advise leaders in determining and applying sanctions to staff members who violate privacy policies and procedures. She/he will be the contact person for fielding complaints and providing information to individuals of our organization's privacy policies and procedures.
22. Demonstrates professionalism in interacting with colleagues, business partners, and individuals outside the organization, such as patients and families.
23. Performs financial planning and budgeting, developing and implementing strategies for reducing costs and improving service levels.

Professional Requirements: 

• Ensures that appearance and personal conduct are professional at all times.
• Excellent attendance record.
• Wears appropriate clothing for job functions.
• Works at maintaining a good rapport and a cooperative working relationship with physicians, administration, and staff.
• Represents the organization positively and professionally in the community.
• Maintains patient confidentiality at all times.
• Complies with all organizational policies regarding ethical business practices.

Regulatory Requirements: 

• Bachelor's degree in Health Information Management, Health Administration, or related field. A master's degree is preferred but not required.
• Certified as a Registered Health Information Administrator (RHIA) or Registered Health Information Technician (RHIT).
• Three to five years experience in healthcare information management or a related healthcare information field.
• At least three years of managerial experience in the coding, medical records, or health information management setting.

 

Uintah Basin Healthcare is an Equal opportunity Employee including Disabilities/Vets 

This AD will run until Aug 14th, 2025 or until filled