Legal Billing Specialist

Legal Billing Specialist

Miles & Stockbridge has positioned itself as an AmLaw 200 firm that is global in scope and in reach. Miles & Stockbridge maintains a reputation for a dynamic and approachable work environment that allows talented lawyers and staff from diverse backgrounds to thrive and grow. As part of our ongoing commitment to affect positive change, Miles & Stockbridge focuses on partnerships that benefit the community, reflect the causes our colleagues support, and allow us to collaborate with clients and neighbors to deepen relationships.

Miles & Stockbridge is currently seeking a Legal Billing Specialist to join our Finance Team.  The person in this position will play a key role in supporting the firm’s billing operations by ensuring timely, accurate, and professional delivery of client invoices. This role is ideal for an experienced Billing Specialist who wants exposure to a variety of billing processes and clients. If you are detail-oriented, have a strong understanding of client billing systems and practices in professional services firms, and enjoy working closely with attorneys and legal support staff, you will fit right in!

Responsibilities:

• Compiling and issuing monthly draft and final invoices.
• Reviewing, editing, and formatting bills based on attorney requests.
• Appling retainer funds as directed by attorneys.
• Processing write-offs and holds per firm policy.
• Executing complex billing arrangements (split-party billing, multiple discounts, etc.)
• Preparing and sending bills using an e-billing system and troubleshoot issues.
• Managing high-volume billing with accuracy and professionalism.
• Researching and responding to billing inquiries and resolving discrepancies
• Creating and maintaining client billing formats.
• Creating and distributing monthly reports.
• Assisting with preparing supporting documentation for legal inquiries, litigation, and court appearances.
• Effectively communicating and interacting with attorneys, legal support staff, and clients.
• Maintaining billing compliance and confidentiality.

Qualifications:

• High school diploma.
• Previous billing experience in a law firm or other professional services environment.
• Proficiency with billing software such as LMS or Aderant.
• Experience using Microsoft Office, especially Excel to perform accounting/finance tasks.
• Flexibility to adapt to all situations, work varied hours and be flexible for vacation scheduling during prime billing days including month-end and year-end close.
• High level of accuracy, organizational skills, and ability to manage deadlines.
• High level writing and verbal communication skills.
• Ability to work both independently and collaboratively within a team.
• Comfortable managing a high volume of billing transactions and shifting priorities.

Miles & Stockbridge offers competitive compensation and benefits package including PTO, medical, dental, vision, life insurance, 401K, Firm sponsored Memberships (i.e. Peloton, Norton LifeLock), and more.

The pay range for this position is $75,000 - $90,000. The pay range provided is in compliance with state, city, or local employment laws and applies to this location only. Actual pay for this position will be determined based on multiple factors including, but not limited to, knowledge, skills, abilities, experience, current market data, and business needs.

Miles & Stockbridge is not currently accepting resumes or assistance from search firms for this position.

Physical Demands: 

While performing the duties of this position, the employee is regularly required to remain in a stationary position or sit for prolonged periods and repeat motions that may include the wrists, hands and/or fingers. The employee is occasionally required to stand and stoop, kneel, or crouch. The employee is frequently required to perform light work that includes lifting and moving objects up to 25 pounds.

Disclaimer and Acknowledgement:

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position.  Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties.  All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities.  To perform this job successfully, the incumbent(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently.  Some requirements will exclude individuals who may pose a direct threat or significant risk to the health or safety of themselves or others.  The requirements listed in this document are the minimum levels of knowledge, skills, or abilities.  Nothing in this job description restricts management’s right to assign or reassign duties in this job description at any time for any reason.

Miles & Stockbridge is an Equal Opportunity Employer and committed to cultivating an inclusive environment that embraces and promotes diversity, equity, and inclusion as core values of our firm.