Permit Administrator II

HFA is seeking a highly organized and proactive Permit Administrator II to join our dynamic team. In this role, you will play a key part in managing the entitlement and permitting process for a variety of complex and confidential projects, working independently with minimal supervision. As a Permit Administrator II, you'll be responsible for researching ordinances to determine impact to building design, overseeing permit submittals from start to finish, attending jurisdictional meetings, mentoring junior staff, and collaborating with clients, design teams, and general contractors to ensure timely approvals. This position is ideal for a detail-oriented professional with strong communication skills and a solutions-focused mindset, looking to contribute meaningfully to high-impact projects within a people-first, collaborative environment.

Job Responsibilities include but are not limited to:

• Permit Administrator II works independently with minimal supervision to obtain entitlement and permit approvals for a variety of projects through submittal requirement research, document management and plans distributions.

Job Duties include but are not limited to:

• Possess strong communication skills
• Mentors junior staff
• Update client tracking systems
• Attend to jurisdictional required meetings
• Responsible for managing complex and/or confidential projects
• Assist in difficult situations and develop solutions to resolve any issues
• May include communication directly with client on project and program execution
• May include staff and team management and training
• Request funds and owner information requirements for plan submission
• Generate letters of transmittal
• Facilitate the distribution process of packaging, shipping and uploading documents
• Manage and track permit submittals through the review process until final approval
• Communicate and document review status of the project with the Design Team based upon commination with the government agency/authority having jurisdiction
• Communicate and collaborate with General Contractor through all stage

About HFA

HFA is a multidisciplinary architectural, engineering, and interior design firm who thrives in a people first driven environment. We build partnerships based on the integration of design thinking and project delivery. We believe that our people are our greatest asset, and we have developed a people-centric culture where we value our people at all levels. With a focus on well-being, we offer competitive salaries and a comprehensive benefits package including medical, dental, vision, disability, and life insurance, a 401(k) with company match, an employee stock ownership plan (ESOP) and a flexible work schedule.

Our team members have access to professional development opportunities and learning stipends to pursue professional growth, and we take any chance we can get to recognize and reward our people for their amazing work.

Qualifications

Job Qualifications

Management Requirements: None required

Education Requirements: High school diploma or GED equivalent

Licensure Requirements: None required