Senior Travel & Entertainment Expense Coordinator

Job Summary & Objectives

The Travel & Entertainment coordinator is responsible for overseeing the daily operations of the employee expense reimbursement process, ensuring compliance with company policy. This role will require processing, verification and reimbursement of T&E expenses. As well assist the manager of Accounts Payable manager with supervision and training of T&E coordinators.

Essential Job Duties & Responsibilities

• Review T&E  expenses for appropriate supporting documentation and reporting
• Ensure accurate and timely processing of all submitted expense reports in accordance with firm policies.
• Verify and/or adjust coding of billable and non-billable expenses.
• Review all transactions to ensure proper approval as outlined in the Firm’s Grants of Authorities.
• Provide final approval of Chrome River expenses reports assigned for export; process Chrome River export files, making corrections as necessary.
• Batch and enter approved, coded and supported expense reports into the financial system.
• Create file for upload to payroll for reimbursement of out-of-pocket expenses.
• Provide user support for Chrome River application.
• Monitor American Express accounts and follow up with cardholders with outstanding charges.
• Review and prepare monthly American Express file for electronic payment.
• Resolve escalated employee inquiries in a professional and efficient manner.
• Perform other duties as assigned

Education

• Associate’s degree or 2 years college courses.

Preferred

• Bachelor’s degree in Accounting, Finance, Business Administration or related field

Skills and Experience

• 4 to 6 years of A/P or related experience required
• Strong understanding of expense reimbursement processes
• Excellent analytical, problem-solving and organizational skills,
• Ability to effectively present information verbally and in writing
• Proficiency in MS Excel and Word
• Strong interpersonal and communication skills
• Can organize, prioritize, plan and multi-task work activities, with the ability to effectively meet deadlines in a high pressure environment
• Ability to lead and motivate a team in a fast paced, detail – oriented environment

Preferred

• A/P and/or T&E experience in a law firm preferred
• Knowledge of electronic expense reporting system and Elite financial system preferred

Salary Information

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Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, gender identity or expression, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, veteran’s status or any other legally protected status. This Policy pertains to every aspect of an individual’s relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.

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