Payroll Analyst

About Waterton

Waterton has grown from very humble beginnings with one phone and two desks to the successful, nationally recognized real estate investment and management firm it is today. As Waterton has evolved and grown, one thing has remained constant - the drive to achieve results by exceeding expectations. For 25 years Waterton remains passionate about delivering an incredible Resident Experience, which we believe is made possible by offering an extraordinary experience for our talented associates. We value performance that delivers experiences that exceed expectations, coupled with an unwavering commitment to Investor, Guest, and Resident service excellence. Overall we are a collection of people who strive daily to "find the good and leave it better".

Job Summary

Under the direction of the Director of Payroll and HRIS, this position is responsible for leading the processing of the company's multi-state bi-weekly payroll. These responsibilities include calculating and reviewing payroll information, maintaining payroll and timekeeping records, ensuring accuracy and compliance with relevant laws, resolving payroll discrepancies by analyzing payroll data, and working closely with HR and operations leaders to execute timely and accurate payrolls.

Your Impact and Job Responsibilities:

Payroll Processing/Analysis

• Lead the processing of biweekly payroll, including day-to-day oversight of the company's payroll outsourcing partner
• Point of contact for employees, HR, or other departments regarding payroll-related questions or issues; operate as the subject matter expert for all company payroll matters
• Administer payroll timesheet data in the timekeeping system for bi-weekly payroll processing; this includes auditing, correcting and maintaining timekeeping data
• Lead and verify the processing of complex payroll functions and payroll data such as retroactive pay, union contract and company pay and time off policies, adjustments
• Audit and correct payroll errors, inconsistencies, and discrepancies to ensure accuracy of payroll processing
• Initiate ad-hoc manual check processing, coordinate with treasury team and budget accounting to complete and reconcile
• Lead and perform the daily operations of the payroll department, including reviewing and coordinating third party correspondence, ensuring payroll tax setup in new jurisdictions, tax and garnishment items, and audit requests

Compliance Management

• Stay updated with federal and state payroll regulations
• Ensure payroll information, transactions, records and activities comply with established payroll system standards, payroll record retention requirements by federal, state, and local laws

System Management/Auditing

• Perform periodic payroll audits of timekeeping and payroll system to ensure accuracy and identify improvement opportunities
• Develop and maintain user guides, documentation, and training materials for system users
• Work closely with the HRIS team to execute projects and develop solutions to optimize timekeeping and HRIS system

Reporting

• Generate and analyze recurring and ad-hoc reports for timekeeping and payroll data
• Run and store all payroll and general ledger reports for every bi-weekly payroll

Teamwork/Communication

• Lead, train and provide work direction and guidance to new hires/staff on how to review and approve time sheets
• Collaborate with HRBP/Talent/Total Rewards/Operations to ensure accurate employee data is used for payroll calculations, including updates on new hires, promotions, terminations, and changes to benefits, allowing for timely and compliant payroll processing
• Communicate with vendors and external agencies to exchange information; serve as a resource to Waterton, outside agencies and others regarding payroll functions
• Work closely with Director of Payroll & HRIS with conducting research, analyzing payroll changes pertaining to compensation, health benefits, taxes, pay codes, and implementation

What You'll Bring- Desired Skills and Experience:

• Associate or bachelor's degree with coursework in accounting, business, or related field preferred
• Minimum 5 years of multi-state payroll experience required; payroll processing experience including Union and California highly preferred
• Intermediate to Advanced skillset with Microsoft Word, Excel, and Outlook; experience with UKG Pro Workforce Management preferred
• FCP or CPP certification preferred
• Must be able to work in a task-oriented environment with a high attention to detail regarding accuracy of work and timeliness of deadlines
• Requires a high amount of information gathering before deciding; comfortable making decisions in area of expertise; ability to follow established guidelines and procedures
• Possess an extreme sense of urgency; complete work with accurate detail and in accordance with company standards and policies; motivated by a strong sense of duty and responsibility for completing work quickly and correctly; the ability to handle multiple competing priorities

How we will recognize and reward you:

At Waterton, we recognize that compensation and benefits are important to our associates. We offer a wide variety of benefits including:

• Competitive compensation and incentive program participation
• Full suite of benefits, including Medical, Dental, Life, Disability, and even pet insurance
• 401k + match
• Generous paid time off, volunteer time off, and paid holidays
• A commitment to life-long learning through learning plans that include internal and external trainings, as well as consideration for tuition reimbursement.
• Employee discounts and wellness initiatives, like an onsite gym.
• Hybrid work environment (based on business or position needs)

The typical base salary hiring range for this role is $60,000.00-$80,000.00 per year, plus bonus program participation.

The pay range is a base pay only and does not include any additional compensation or bonuses that this position may be eligible for. The pay range is approximate and the actual pay may vary depending on related work experience, certifications, education, and other job related factors.

Waterton welcomes all.

Waterton is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, or disability status.