Contract Coordinator

Description

At Audio Enhancement, we help empower learning in the classroom every day. We believe in what we do, and how we do it. We take care of each other, exceed our customers' expectations, and build success through partnership, friendship, and trust-with our team members, partners, and customers. Team members who work hard, pursue excellence, and have a positive attitude can expect to grow with us as we grow. At Audio Enhancement, we're looking for "lifers"-members of our Audio Enhancement family who believe in our mission, share our passion, and want to spend their careers making a difference in education.

We are currently seeking a full-time Contract Coordinator for our West Jordan, UT location.

The Contract Coordinator will own the end-to-end contract lifecycle for Audio Enhancement projects-from initial receipt and detailed review to final close-out-setting clear timelines for signature milestones, proactively identifying and escalating issues, and partnering with Project Managers to keep projects moving forward.

Duties include:

• Review incoming contracts and match details to corresponding quotes in SAP and Monday.com (billing account, taxes, freight, prevailing wages). Identify and escalate discrepancies to the appropriate departments.
• Review all contract terms and highlight areas of concern. Coordinate with internal stakeholders to resolve issues or negotiate necessary changes.
• Prepare contracts for authorized signatures, including a contract summary report for review.
• Obtain signatures from internal and external parties using approved digital signature platforms (e.g., DocuSign, PandaDoc, SignEasy).
• Submit all required documentation to fulfill contract obligations in partnership with relevant departments:
• • Insurance certificates
• • Billing, invoicing, pre-liens, and payment requirements
• • Payment and performance bonds
• Complete and submit supplemental documentation as required:
• • Prequalification packets
• • Safety plans
• • Contractor onboarding forms
• Ensure quotes for ODP projects are appropriately split between equipment and services.
• Convert completed quotes into orders and monitor progress through completion.
• Track contracts that include liquidated damages; set reminders and follow-up tasks to meet target installation dates.
• Set automated reminders for key tasks, including:
• • Liquidated damages deadlines
• • Saving executed documents
• • Updating contract status to "Fully Executed"
• Continually monitor project milestones and take appropriate action at each stage:
• • Bond provisions
• • Warranty documentation
• • Liquidated damages
• • Close-out documents
• Maintain accurate contract records and documentation in Monday.com and the shared file system (P-drive).
• Utilize Monday.com and P-drive as organizational tools to manage tasks, timelines, and documentation.

Requirements

• High school diploma or equivalent required; associate degree or higher preferred.
• 2+ years of administrative or operational experience, preferably in sales support, bids, or contracts-related role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams, Internet Search, PandaDoc) and comfort working in document portals or CRM systems.
• Strong organizational skills with the ability to manage multiple deadlines and priorities.
• Excellent attention to detail and accuracy in data entry and document handling.
• Clear written and verbal communication skills.
• Ability to work independently while supporting a fast-paced, collaborative team environment.
• Proactive initiative and self-start mentality to set and enforce contract timelines.

Compensation and Benefits:

Hourly wage is negotiable based on skill level and experience. Competitive benefit package includes medical, dental, and vision insurance, Employer-funded Health Savings Account (HSA), Paid Time Off (PTO), paid holidays, Employer-funded Short Term Disability Insurance, Employer-funded Life Insurance, and matching 401k. Even an exercise room, massage chair, and soda fountain!

To learn more about Audio Enhancement, visit www.AudioEnhancement.com

For quick inquiries, contact hrshared@audioenhancement.com