HR Coordinator

The Human Resources Coordinator reports to the Vice President of Human Resources and plays a key role in supporting HR operations and fostering a positive experience for team members and visitors. This position facilitates HR processes for new hires and existing team members, administers employee benefits, and serves as a liaison between team members and insurance providers to resolve benefit-related issues and ensure effective plan utilization. The HR Coordinator also provides administrative support to the HR/Payroll Department, including record-keeping, file maintenance, HRIS data entry, and project-based assignments.

Principal Duties and Responsibilities

• Administrative support

• Maintain strict confidentiality at all times.

• Perform data entry for HR and payroll, process forms, terminations, and personnel changes.

• Maintain and update employee data in HRIS and confidential files (both electronic and hard copy).

• Serve as backup to the Receptionist.

• Coordinate with payroll to complete Certified Job Reporting.

• Assist in coordinating company events, luncheons, and meetings.

• Support recruitment activities, such as job fairs and sourcing efforts.

• Benefits Administration

• Assist in managing all aspects of employee benefit programs, including enrollments, changes, and terminations.

• Process benefit documentation through payroll and insurance providers.

• Address and resolve employee benefit questions and issues.

• Communications & Design

• Design and maintain the company newsletter, brochures, flyers, and event materials.

• Photograph company events and create digital content such as slideshows.

• Maintain and organize the company's photo archive.

• Update internal communication tools, including the organizational chart, phone list, and bulletin boards.

• Hiring & Onboarding

• Prepare and distribute new hire documentation.

• Conduct pre-employment screening, including background checks, drug testing, and MVR reports.

• Lead new hire orientations and ensure compliance with all required documentation, including I-9s.

• Team Member Relations

• Respond to employee inquiries and assist with HR-related requests.

• Perform general clerical duties such as filing, scanning, faxing, copying, and collating as needed.

• Educational and/or Experience Requirements

• Bachelor's degree in human resources or related field or a minimum of two years relevant HR experience.

Job Specific Requirements

• Maintain a professional appearance and a friendly, courteous demeanor.
• Demonstrate strong organizational skills for managing office and digital files.
• Manage multiple tasks efficiently while maintaining attention to detail.
• Uphold strict confidentiality concerning HR and payroll data.

Skills and Abilities

• Strong written and verbal communication skills.
• Excellent interpersonal and customer service skills.
• Well-developed organizational and time management skills with the ability to meet deadlines.
• Solid understanding of human resource principles and practices.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to operate standard office equipment (e.g., copier, scanner, fax, printer, laminator, postage meter).

PHYSICAL REQUIREMENTS

• Prolonged periods of sitting and working at a computer.
• Ability to lift up to 15 pounds as needed.

WORK ENVIRONMENT

• Reasonable accommodations may be made to enable individuals with disabilities to perform essential duties.

Capstone Vision

To be the preferred Mechanical Professionals in Central Texas.

Capstone Mission

To serve customers with legendary excellence.

Capstone Core Values

• Do the right thing.
• Servant Leadership
• Be good stewards of our resources.
• Exceed customer
• Open accountability at every level

Capstone Mechanical is committed to providing equal employment opportunity for all persons regardless of race, color, religion (including religious dress and grooming practices), sex, sexual orientation, gender, gender identity, gender expression, age, marital status, national origin, ancestry, citizenship status, pregnancy, medical condition, genetic information, mental and physical disability, political affiliation, union membership, status as a parent, military or veteran status or other non-merit based factors. We will provide reasonable accommodations throughout the application, interviewing and employment process. If you require a reasonable accommodation, contact us. Capstone Mechanical is an E-Verify employer. This policy is applicable to all phases of the employment relationship, including hiring, transfers, promotions, training, terminations, working conditions, compensation, benefits, and other terms and conditions of employment.