Office Administrator

MFCP (Motion & Flow Control Products, Inc.) is the largest Parker Hannifin distributor and the premier unrivaled leader in motion and flow control solutions. We offer an expansive range of cutting-edge industrial systems and solutions designed to power the future of automation, hydraulics, pneumatics, aerospace, and beyond.

At MFCP, we don't just distribute - we innovate. Specializing in system design, fabrication, and tailored solutions, we provide expert services that include fluid power repair, precision hose and tube assemblies, and custom OEM sub-assemblies. With over 55 locations across the Western U.S., MFCP is on a rapid growth trajectory, and we're seeking talented professionals to help us elevate fluid power distribution to new heights. Join us and be part of an exciting future

Primary Duties:

Executive Team Support

• Assist with the preparation and submission of monthly expense reports via Concur.
• Coordinate and assist with travel arrangements.
• Assist with the planning and coordination of meetings including scheduling, catering orders, presentation materials, and other general duties.
• Various support responsibilities related to acquisitions and integrations.
• Daily ad hoc requests as needed by Executive team.

Office Administration

• Greet customers, vendors, and visitors in a professional, friendly, hospitable manner.
• Responsible for managing the ordering, receiving, stocking, and distribution of office supplies.
• Receive, sort, and forward incoming mail and packages.
• General office management and maintenance to ensure smooth operations which includes maintaining all community spaces (kitchen, conference rooms, reception area, etc.)
• Assist with office policies and procedures documentation and administration.
• Coordinate and maintain communication with building management team for maintenance issues, concerns, and general updates.
• Support and manage 3rd party relationships and communication for office equipment needs (copiers, postage machines, etc).
• Perform administrative support tasks for the office as needed.

Corporate Department Support (Possible support functions and learning opportunities)

• Assist with general and administrative Accounts Receivable duties such as updating customer records, contacting customers for updated information, and data entry.
• Assist the Accounts Payable department by receiving and processing incoming invoices, data cleanup, updating vendor account information, and data entry.
• Fleet administration general support as needed.
• Assist the accounting department in tracking tax exemptions and verifying documentation in tracking platform.
• Miscellaneous data entry and data cleanup projects.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Basic Requirements:

• Excellent written & oral communication and strong relationship building skills required.
• Detail oriented with solid organizational skills and the ability to prioritize and multi-task in a fast-paced work environment.
• Willingness to perform a wide range of administrative support tasks and provide office support where needed.
• Intermediate computer skills including use of MS Office (Word, Excel, PowerPoint & Outlook), with a willingness to learn new software programs.
• Strong attention to detail and above average reasoning ability while making minimal mistakes.
• Maintain regular and punctual attendance.
• Strong customer service skills.

Physical Demands and Work Environment:

• Work to be completed in office; this is not a hybrid or remote position. Some flexibility with hours may be accommodated.
• Frequent sitting, computer work, and phone use are required, with occasional walking, standing, bending, and lifting up to 20 pounds.
• The physical demands and work environment reflected are representative of those encountered by employees when performing the essential job functions.
• Reasonable accommodations may be made to accommodate individuals with disabilities perform the essential functions of the job.

Salary:

$26-$31/hour DOE

Benefits:

• Competitive salary
• Medical, Dental, Vision
• 401(k) Investment Plan
• Life Insurance
• Paid Holidays
• 3 Weeks Vacation
• Incentive Programs - Employee referral program
• Training and progressive development programs available
• Earned Wage Access

Candidates are subject to pre-employment criminal background, drug screen and DMV record review, along with possible reference checks.

The Fair Chance Act prohibits an employer from discriminating against anyone's conviction history before a job offer has been made. Candidates are subject to pre-employment criminal background, drug screen and possible DMV record review and along with reference checks. This Employer Participates in E-Verify.