Administrative Assistant - Operations Support

Administrative Assistant- Operations Support

Closet Factory Bay Area- San Carlos, CA

Are you highly organized, detail-oriented, and ready to join a fast-paced, customer-focused team? Closet Factory Bay Area, the region's leader in custom home organization solutions, is seeking an Administrative Assistant to support our daily operations.

As an Administrative Assistant, you will play a vital role in ensuring our business runs smoothly. You'll work closely with our operations team, designers, and installation department to coordinate schedules, track projects, and assist with office administration.

Key Responsibilities:

• Provide administrative support to the operations and installation teams

• Coordinate project schedules, installations, and service appointments

• Communicate with clients, vendors, and team members via phone and email

• Track orders, deliveries, and inventory to ensure projects remain on schedule

• Prepare and maintain project documentation and internal reports

• Assist with data entry, filing, and general office organization

• Support customer service and follow up to ensure client satisfaction

Qualifications:

• 2+ years of administrative or office support experience (construction or home services preferred)

• Strong organizational skills with high attention to detail

• Excellent communication skills, both written and verbal

• Proficiency in Microsoft Office Suite (Excel, Word, Outlook); experience with CRM or project management software is a plus

• Ability to multitask and thrive in a fast-paced environment

• Professional, positive, and customer-focused attitude

What We Offer:

• Competitive hourly rate ($22-$28/hour, depending on experience)

• Full-time position with growth potential

• Supportive team environment in a family-owned, award-winning company

• Employee discounts on custom home organization solutions

If you're ready to join a team dedicated to quality, service, and beautiful design, we'd love to hear from you!