HR Assistant (Bilingual Spanish/English) - PART TIME

Essential Duties

• Provide front desk coverage, including answering phones, greeting guests, and managing general inquiries in a professional and courteous manner.
• Welcome and direct job applicants, employees, and visitors, ensuring a positive first impression of the organization.
• Scan, maintain, and update employee records and personnel files in accordance with company policies and legal requirements.
• May assist with the initial screening of applicants to support the recruitment process.
• Create employee identification badges; enroll new hires into the electronic door access (swipe card) system.
• Support employee engagement initiatives by assisting in the coordination of appreciation events such as luncheons, picnics, and service award programs.
• Maintain office supplies by submitting orders as needed.
• Provide clarification and guidance on employee handbook policies and procedures as needed.
• Provide UKG support to employees and the HR team as needed.
• Serve as a backup for conducting new hire orientation sessions.
• Provide administrative support by serving as a backup for entering new hire data into the HRIS system
• Perform other related duties and responsibilities as assigned to support the Human Resources department.

 

Job Specifications

This position requires a detail-oriented and customer-focused individual capable of performing administrative and clerical tasks in support of the Human Resources department. The HR Assistant must be able to communicate effectively, manage sensitive information with discretion, and demonstrate proficiency in office technology and HR systems. The role involves frequent interaction with employees, applicants, and department managers, requiring professionalism, confidentiality, and strong organizational skills. The ability to multitask, prioritize assignments, and adapt to changing priorities is essential for success in this role.

Skills, Abilities, and Education

• Education: High school diploma or equivalent required. Associate’s degree in Human Resources, Business Administration, or a related field preferred.
• Experience: Minimum of 1–2 years of administrative or clerical experience; previous experience in Human Resources or front office support preferred.
• Certifications: None required; HR certification (SHRM, PHR) is a plus.
• Language: Effective verbal and written communication skills required, as well as fluency in both Spanish and English.
• Technology: Proficient in Microsoft Office Suite (Word, Excel, Outlook); experience with HRIS systems (UKG/UltiPro) preferred but not required; ability to operate standard office equipment.

 

 

• Skills and Abilities:
• Excellent organizational skills with strong attention to detail
• Ability to handle confidential and sensitive information with discretion
• Strong interpersonal and customer service skills
• Ability to work independently and as part of a team
• Professional demeanor and dependable work ethic
• Strong time management and multitasking capabilities
• Willingness to assist with employee events and company culture initiatives
• Cultural Match/Behavioral Competencies:
• Demonstrates integrity, respect, and accountability
• Flexible and adaptable to changing business needs
• Approachable, supportive, and team-oriented
• Shows initiative and commitment to delivering high-quality work

 

Working Climate

Work is primarily sedentary and is performed in an office environment. Some lifting may be required to access certain files, put away office supplies, or set up tables for employee functions.