Executive Assistant

Job description

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative support to our senior leadership team. The ideal candidate will be a self-starter with excellent communication skills, capable of managing multiple priorities in a fast-paced environment.

Job Summary

The Executive Assistant will play a crucial role in ensuring the smooth operation of daily administrative functions for our executives. This position requires a high degree of professionalism, discretion, and the ability to anticipate needs and proactively address them.

Responsibilities

• Manage complex calendars, including scheduling meetings, appointments, and travel arrangements (domestic and international).
• Coordinate and prepare for meetings, including drafting agendas, compiling presentations, taking minutes, and following up on action items.
• Handle confidential information with the utmost discretion and integrity.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Act as a primary point of contact for internal and external stakeholders, screening and directing calls and inquiries as appropriate.
• Process expense reports and manage invoices.
• Organize and maintain physical and electronic filing systems.
• Assist with special projects and events as needed.
• Anticipate executive needs and proactively bring together appropriate people and resources to support the executive in addressing issues.

Qualifications

• Proven experience as an Executive Assistant or in a similar administrative role, supporting senior-level executives.
• Exceptional organizational and time management skills, with the ability to prioritize and manage multiple tasks simultaneously.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other relevant software.
• High level of professionalism, integrity, and discretion.
• Ability to work independently with minimal supervision and as part of a team.
• Problem-solving aptitude with a proactive and resourceful approach.
• Bachelor's degree preferred, or equivalent practical experience.

Benefits

• Competitive salary
• Comprehensive health, dental, and vision insurance
• Paid time off and holidays
• Retirement savings plan
• Professional development opportunities
• Positive and collaborative work environment

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