Payroll Administrator

Department:                Treasurer’s Office                                                         

SUMMARY 

The Payroll Administrator works with a team of engaged professionals supporting the diverse activities of a worldwide Church with a mission to bless humanity. This position is an integral part of the Church’s Benefits and Payroll team responsible for the timely and accurate processing of  U.S. and global payrolls ensuring compliance with federal and state regulations, national and provincial regulations for other countries, as well as company policies and practices.  This position also serves as an important resource for employees on all payroll matters. Our organization values each of its employees and the person in this role will bring excellent communication skills and a customer service ability to support our world-wide employees. This position is required to maintain complete confidentiality of all information, data and systems and ensures HR policies regarding pay are implemented correctly.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Processes U.S. and global payrolls for the entire organization
   • Maintains employee master files (electronic and paper), including updating payroll records, and reviewing payroll changes.
   • Sets up new U.S. and global employee payroll files, researching U.S. state and local or national regulations for compliance, in collaboration with HR and OGC.
   • Processes and audits bi-weekly multistate payroll, as well as monthly global employee payrolls including time and attendance, direct deposits, etc. Manages all other types of pay requests (manual checks, honorariums, translation pay, etc.) from other departments in a timely and accurate manner.
   • Sets up and maintains special (garnishments etc.) and regular withholding (taxes, etc.) and other deductions including applicable benefit deductions.
   • Ensures accuracy and compliance with local, state and federal tax regulations as well as nationally mandated deductions (national pension, national health, etc.) for other countries where applicable and for internal policies.
   • Performs quarterly and annual state tax filings as required; provides payroll-related reporting.
   • Reconciles payroll and retirement / national pension registers for each payroll and transfers to external administrators.
   • Monitors and researches all bank transactions.
   • Researches and implements new state and local tax location registrations for payroll withholdings. Performs quarterly and annual state tax filings as required for unemployment or special state required programs; provides payroll-related reporting to Accounting.
2. Communicates with payroll providers, third party vendors and employees to research and resolve payroll issues in a timely manner.
   • Researches and resolves problems using HRIS and third party systems (UKG, ADP, PlanSource, TIAA), analyzes unexpected results for process flaws; performs scheduled activities; recommends solutions or alternate methods to meet requirements and client needs.
   • Maintains and supports a variety of reports or queries utilizing appropriate reporting tools. Helps maintain data integrity in systems (i.e. enrollment, billing, status changes, etc) by running queries and analyzing data.
3. Trains employees and managers on new processes and functionality in the payroll system (UKG) and benefits system (PlanSource) including the following:
   • Timesheet entry and approval
   • PTO entry and approval
   • Entering or changing benefits for new employees or life events
   • Assists employees during Open Enrollment with entry issues
   • Address changes, banking changes, etc. 
4. Provides administrative assistance to the department. Assists in internal and external data audits and special projects.
5. Works collaboratively in a team oriented environment.

STAFF MANAGEMENT AND JOB CONTACTS

Reporting Relationships

Supervisor:    Benefits and Payroll Manager

Supervises:    none

Regular Contacts

This position has regular contact with employees, department managers, external vendors, and benefit brokers.

JOB REQUIREMENTS

Education/Experience

Bachelor’s degree in Accounting or Finance, certification in payroll administration or 3-5 years equivalent work experience in payroll. 

Knowledge/Skills

Strong numerical aptitude and attention to detail.

Technology Skills

Knowledge of Payroll software systems is required.

Microsoft Office (Word, Excel, Powerpoint) skills are required.

Work Environment

This position regularly works in an office environment at The Mother Church in Boston, MA.

Christian Science Information

Membership in The Mother Church preferred.

Background Checks

This position is required to complete a background check to be hired and annual background checks thereafter.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.