BES Program Support - Coordinator 2

University of New OrleansBaton Rouge, Louisiana

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Job Description

Thank you for your interest in The University of New Orleans.

Once you start the application process, you will not be able to save your work, so you should collect all required information before you begin. The required information is listed below in the job posting.

You must complete all required portions of the application and attach the required documents in order to be considered for employment.

Department

OPH-Bureau of Engineering Services

Job Summary

Job Description

Maintains files and reference manuals/materials for the Bureau of Engineering Services (BES).
Assists engineers and sanitarians with maintaining electronic files for identifying, recording and classifying stored data.
Makes copies of documents, files, letters, handouts, meeting notes, and agendas.
Scans documents for electronic filing, public records and other requests.
Assists District Engineer with maintaining spreadsheets regarding sanitary surveys, plan review, and other reportable items.
Notifies District Engineer when dates for compliance with plan review and sanitary surveys are approaching, or if a date has past.
Understands the timeframes required by state and federal rules for compliance with surveys and plan review.
Answers phone and routes calls to appropriate staff. Ensures information is disseminated appropriately and assistance is provided timely.
Maintains list of supplies needed for office and completes the request for supplies form for the District Engineer's review.
Tracks orders of equipment and supplies to ensure receipt and distributes to staff members.
Assists with making appointments and arranging meeting rooms, and materials.
Prepares letters for mailing, sends outgoing mail and distributes incoming mail.
Other tasks as assigned.

QUALIFICATIONS
REQUIRED:

Bachelor’s degree, or Associate’s degree plus 3 years of professional experience, or 6 years of professional work experience.
Minimum 2 years professional experience performing administrative functions within an office environment or health care field.
Minimum 1 year professional experience with internal state or federal systems or programs.
Excellent analytical and critical thinking skills; effective organizational and time management skills.
Great attention to detail and follow up.

Ability to manage projects, assignments, and competing priorities.
Proficient in the use of Zoom, Teams, and Microsoft Office, including but not limited to Outlook, Word, and Excel.

DESIRED:

Advanced degree.
Minimum 3 years professional experience performing administrative functions within an office environment or health care field.
Minimum 2 years professional experience with internal state or federal systems or programs.
Minimum 1 year professional experience with project or program coordination.
Relevant industry certifications.

Required Attachments

Please upload the following documents in the Resume/Cover Letter section.

Detailed resume listing relevant qualifications and experience;
Cover Letter indicating why you are a good fit for the position and University of Louisiana Systems;
Names and contact information of three references;

Applications that do not include the required uploaded documents may not be considered.

Posting Close Date

This position will remain open until filled.

Note to Applicant:

Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications in their cover letter. The search committee will use this information during the initial review of application materials.

References will be contacted at the appropriate phase of the recruitment process.

This position may require a criminal background check to be conducted on the candidate(s) selected for hire.

As part of the hiring process, applicants for positions at the University of New Orleans may be required to demonstrate the ability to perform job-related tasks.

The University of New Orleans is an Affirmative Action and Equal Employment Opportunity employer. We do not discriminate on the basis of race, gender, color, religion, national origin, disability, sexual orientation, gender identity, protected Veteran status, age if 40 or older, or any other characteristic protected by federal, state, or local law.