Office Specialist II

Note: Current Employees must use the Workday Job Hubs career section to apply for this position.

The mission of Yakima County Government is to provide accessible, responsive and responsible public service through leadership and teamwork committed to understanding and meeting public needs.

Our Values:

• Integrity

• Common Sense

• Innovation

• Accountability

Position Data:

Office Specialist II-J23-U10-H

Regular

Non-Exempt (eligible for overtime)

Overview:

Pay Range: $22.58 - $28.63 per hour (AFSCME-87 Pay Plan, B22 Step 1-13)

Hiring Range: $22.58 - $23.96 (AFSCME-87 Pay Plan, B22 Step 1-4 DOQ)

Job Closing Date: June 16, 2025

There is an Office Specialist II vacancy with the Yakima County Prosecutor's Office. This position performs specialized document production, entry into confidential databases, review of case files for potential conflicts of interest; analyze and image police reports, evidence and legal documents for internal system and distribution to defense counsel; coordinate imaging workflow issues with internal and external departments and law enforcement agencies, prosecutors, defense attorneys and paralegals.

Benefits included in position:

• Health Care Benefits (Medical, Dental, Vision, Basic Life and Basic LTD)
• Retirement Benefits
• Paid Vacation
• Paid Holidays
• Paid Sick Leave

Note: This is an AFSCME-87 Union Bargaining Position.

This recruitment may be used to fill future vacancies that occur within 90 days of the closing of this position. (This excludes Yakima County Sheriff's Office and Department of Corrections)

Responsibilities:

Essential Duties:

Creates legal documents as needed by attorneys for court. Creates, summarizes, edits and/or distributes a variety of documents such as summons, information, judgments and sentences, court ordered sentence modifications; filing. Updates forms as needed.

Performs research in specialized computer systems and prepares related legal documents and reports.

Creates and maintains complex files and databases such as official records or legal case files. Maintains filing systems in accordance with established procedures.

Provides assistance to the general public and other law and justice agencies. Provides assistance and responds to other support staff regarding procedures and policies to ensure compliance with governing laws, rules, regulations and standards.

Other duties required.

Education and Experience:

High School Diploma or GED AND four (4) years of general office or specialty experience; OR an equivalent combination of education and experience which provides knowledge, skills and abilities sufficient to perform the essential duties of the job.

Required:

Successful completion of a criminal background investigation, fingerprinting, and general employment verification.

Preferred:

Legal or Court experience

Bilingual English/Spanish

Equipment Used: Computer, telephone, typewriter, printers, copy machine, E-Mail, fax, calculator, transcriber, voice mail and other general office equipment.

Working Conditions: This position is rated as Sedentary Work, exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Environment: Although the Prosecutor's felony division office is not located in a locked down facility, the office specialist is from time to time required to go to the courtrooms located in the basement of the county jail, which is locked down.

Physical Demands: bending, carrying, handling, lifting, reaching, sitting, standing, walking, fingering, crouching, kneeling, hearing, talking, visual acuity, stooping, grasping, feeling, seeing, and repetitive motions.

Intellectual Demands: ability to multi-task, confidentiality, ability to work under pressure, ability to articulate clearly and communicate information in conversations, ability to follow written instructions, and ability to follow verbal instruction.

Knowledge:

• Legal process and pleadings; Legal terminology; Office practices and procedures

• File maintenance techniques; and Customer service techniques

Skills and abilities:

• Performing tasks under deadline pressures

• Organizing and maintaining case file data and paying attention to detail and accuracy

• Using office equipment, computers, digital imaging equipment and related software applications

• Analyzing reports in order to index properly

• Applying customer service techniques

• Establishing and maintaining effective interpersonal relationships at all organizational levels with many different law & justice agencies and communication, both oral and written, sufficient to exchange or convey information.

"AN EQUAL OPPORTUNITY EMPLOYER"

Minorities, Females, Protected Veterans and the Disabled are encouraged to apply.

Yakima County ensures equal employment opportunities regardless of a person's age, color, creed, sensory, mental or physical disability, genetic information, marital status, national origin, political belief, race, religion, sex, sexual orientation, and military status, or any other protected status under federal or state statute.

PAY TRANSPARENCY NONDISCRIMINATION PROVISION

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish the information.

Disabled applicants may request accommodation to participate in the job application and/or selection process for employment. Please contact Human Resources for further information.

Yakima County is a qualified Public Service entity for the Public Service Loan Forgiveness Program. For more information, go to https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service or contact your federal loan servicer.

In compliance with the Immigration Reform and Control Act of 1986, Yakima County will hire only United States citizens and aliens lawfully authorized to work in the United States.

Yakima County is an E-Verify Employer.