Analyst, Accounting Systems & Processes

Position Information

Hiring Manager:

Manager

Department:

Fund Accounting

Department Overview

The Fund Accounting Department is responsible for the financial and investor reporting associated with Golub Capital's private (e.g., non-Business Development Company) investment funds and vehicles. The team provides accounting and / or reporting for internal vehicles, limited partnerships, and separately managed accounts pursuant to the governing limited partnership and investment management agreements and, where appropriate, in accordance with United States Generally Accepted Accounting Principles. Fund Accounting also provides Golub Capital's management companies and leadership with reporting and analysis in support of existing business and new initiatives. Key responsibilities include the set up and ongoing maintenance of investment vehicles / capital accounts; monthly closes and ongoing maintenance of each fund's general ledger; production of quarterly financial and investor reporting; support of annual external audits of approximately 40 financial statements; forecasting fund performance; and producing management and regulatory reporting. To accomplish these responsibilities, Fund Accounting has sub-teams that focus on Private Funds, PEARLS (institutional funds and separately managed accounts) and Reporting. The Fund Accounting Department interacts extensively with Golub Capital's Operations, Treasury, Tax, Investor Communications, Technology Solutions, Business Development, Business Development Companies, Compliance and Valuation Teams.

Position Responsibilities

The Analyst, Accounting Systems & Processes role aims to enhance the efficiency, scalability and standardization of processes within the Private Fund Accounting ("FA") and Business Development Company Fund Accounting ("BDC") Departments, develop a customer-focused finance team and promote operational excellence. This role will join the Project and Process (P&P) Team, a high-performing and innovative sub-team within the FA Department responsible for the management of key process improvements and systems.

Primary duties and responsibilities include:

• Software Testing Management:

• Overseeing the testing of in-house developed software to ensure quality and performance, including creating over 100 test cases per release

• Developing and implementing testing strategies, plans and procedures

• Coordinating with Business Analyst to identify and resolve software issues

• Ensuring thorough documentation of test results and processes

• Collaboration and Communication:

• Working closely with Managers and the P&P Team to maintain and enhance systems and applications

• Serving as a liaison between Fund Accounting and Technology Solutions Departments

• Assisting with requirements gathering and coordinating system releases

• Creating flexible communication strategies for unexpected issues, considering impact and stakeholders

• System Maintenance and Issue Resolution:

• Serving as a system administrator which includes performing fund setup and implementing other system updates and maintenance

• Staying updated with system updates and enhancements to improve performance

• Addressing and resolving system issues promptly, collaborating closely with Technology Solutions and system vendors

• Troubleshooting user issues to ensure a seamless experience

• Ensuring user and admin manuals are up to date

• UX Planning and Improvement:

• Leading UX planning initiatives to enhance user experience across applications

• Conducting user research and usability testing to gather feedback and insights

• Collaborating with Business Analyst to implement UX improvements

• Monitoring and analyzing user behavior to inform design decisions

• Reporting and Analysis:

• Managing the consistent development and maintenance of reports

• Analyzing and manipulating large datasets to produce financial, accounting and reporting deliverables

• Applying technical and analytical skills to create new reporting analyses and automate existing reports

• Assisting in creating streamlined processes for generating 'controllership' and 'management' reports, including dashboard reporting

• Process Optimization:

• Optimizing current processes and contributing to system and process improvements

• Implementing efficient and effective processes for Golub Capital's private funds and BDC business

• Balancing oversight with collaborative efforts to enhance efficiency, standardization and automation

• Ad-Hoc Requests as needed

Candidate Requirements

Qualifications & Experience:

• Bachelor's degree in a relevant field (accounting / finance with systems proficiency preferred)

• 2 years minimum of relevant experience in similar business is strongly desired (private equity / leveraged finance / hedge fund or similar)

• Deep understanding of software testing methodologies, tools and best practices

• Prior experience in testing proprietary or custom-developed software, preferably Azure DevOps

• Ability to manage testing projects, including planning, execution and reporting

• Strong verbal and written communication skills to interact with stakeholders and team members

• Demonstrated proficiency in using low-code platforms, including Power Automate (for workflow automation) and Power Query (for data transformation). Familiarity with creating efficient, automated processes using these tools is highly desirable

• Proficiency in Python, VBA and Power BI is strongly preferred

• High skill level in Excel required

• Maintain a high degree of accuracy and meticulous attention to detail

• Passion for being part of a fast-growing, dynamic environment

• Enthusiastic about working in office and creating a Gold Standard hybrid work culture

Critical Competencies for Success

Our Gold Standards Model defines key behaviors and competencies across 4 dimensions: Leadership, Achieving Results, Personal Effectiveness and Thinking Critically. These behaviors and competencies drive our ability to win together.

• Leadership: Role models in this area consistently focus on the right goals and priorities and continually develop themselves and others. Always team players, they influence and engage with others to contribute to a supportive and inclusive culture where all feel welcome.
• Achieving Results: Role models in this area are high achievers who develop careful plans and deliver consistently and effectively. They hold themselves and others accountable for delivering high quality results, and they remove barriers to ensure others can contribute and grow.
• Personal Effectiveness: Role models in this area build strong relationships, treat others with respect and communicate effectively. They are driven to exceed expectations and are adaptable to changing circumstances.
• Thinking Critically: Role models in this area understand our business, rely on analytical reasoning and seek diverse perspectives to solve problems. They are forward thinking, anticipating issues and addressing them in advance.

The department-specific competencies define the knowledge, skills and abilities that are needed to successfully perform the functional or technical work of this role.

• GAAP and Internal Policy: Ensures deliverables and processes are executed in accordance with internal procedures, policy and Generally Accepted Accounting Principles ("GAAP").
• Financial Analysis: Leverages financial policies, accounting principles, technology, financial analytics and metrics to produce accurate work products and generate insights.
• Firm / Product Knowledge: Demonstrates an understanding of the Firm's position in the industry, including its products, complex structure and competitive advantage in the marketplace. Monitors industry trends and changes and recognizes their relevancy and implications.
• Client and Investor Focus: Demonstrates an understanding of investor interests and deliverables and frames decisions with the investor's view in mind.
• Innovative Mindset: Leverages a detailed, agile and creative mindset to master processes and responsibilities, as well as drive value-added enhancements, continuous process improvement and proactive learning through new technology, processes and people.
• Communication and Documentation: Documents processes and procedures and communicates to relevant stakeholders. Adapts the level of detail and specificity based on the needs of the intended audience.

Compensation & Benefits

For Illinois Only: It is expected that the base salary range for this position will be $72,000 to $115,000. Actual salaries may vary based on factors such as skills, experiences and qualifications for the role. The total compensation package for this position may also include other elements and discretionary awards in addition to a full range of medical, financial and / or other benefits (including 401(k) eligibility and various paid time off benefits such as vacation, sick time and parental leave) dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. If hired, the employee will be in an 'at-will position' and the Firm reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time including for reasons related to individual performance, Firm or individual department / team performance and market factors.

Golub Capital is an Equal Opportunity Employer.

Due to the highly regulated nature of Golub Capital's business and because of the sensitivity of the information that all personnel have access to, Golub Capital performs extensive and thorough pre-hire screens to ensure that its personnel act with expected levels of integrity, professionalism and personal responsibility.