Administrative Assistant

We are seeking a reliable and organized Administrative Assistant to provide essential support to our management team. The Administrative Assistant will assist with a variety of office tasks to ensure the smooth operation of our workplace. This role is ideal for someone seeking to contribute to the efficient functioning of our office. If you are a proactive individual with strong organizational skills and a willingness to learn, we invite you to apply.

Essential Functions:

• Screening resumes and applications to identify qualified candidates who meet the job requirements and company culture.
• Managing all candidate communication, providing timely updates and scheduling interviews with hiring managers and interview teams.
• Utilizing UKG to track candidate progress and maintain accurate records.
• Assisting with the offer process and coordinating with the hiring team to ensure a smooth transition to onboarding.
• Welcome and assist visitors, creating a professional and inviting office atmosphere.
• Support event planning and coordination to ensure successful execution.
• Prepare, format, and distribute memos, reports, and other essential office documents.
• Organize and maintain both digital and physical files within the company's filing systems.
• Accurately input and retrieve data from spreadsheets, databases, and other organizational systems.
• Coordinate with vendors, service providers, and building management to address office needs and ensure smooth operations.
• Provide support to team members by assisting with various tasks and projects as needed.
• Collaborate with corporate HR on additional tasks and initiatives as required.

Qualifications:

• 10+ years of administrative experience required; Recruiting experience preferred
• High school diploma or equivalent
• Trustworthy and reliable.
• Friendly and welcoming demeanor.
• Excellent organizational and multitasking abilities.
• Strong communication skills, both verbal and written.
• Previous office experience is required.
• Proficiency in basic computer applications (e.g., Microsoft Office, email).

Our comprehensive benefits package is designed to support your well-being and professional growth. We offer medical, dental, and vision insurance for you and your family, competitive salary, bonus programs, and 401K retirement plan, training opportunities, tuition reimbursement, vacation and PTO, paid holidays, gym reimbursements, and more! Join us and be a part of a team that values your contributions and supports your goals!

The Dixon Group is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices and laws. Accordingly, to the fullest extent required by applicable law, The Dixon Group strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons. The Dixon Group is committed to protecting the privacy rights of its employees and job applicants to the fullest extent required by applicable law. To that end, personal information will be collected solely for those legitimate business purposes recognized by law, and then maintained in a manner consistent with all applicable laws and regulations pertaining to document retention requirements. The Dixon Group does not sell personal information to third parties, and does not share such personal information with third parties except when authorized by law to do so (e.g., in response to a lawful subpoena; mandatory tax reporting; etc.)