Sheriff's Accounting Specialist II (Part-Time) - Sheriff's Office

Job Summary

This part-time (20 hours per week) position will be a member of the Sheriff's Office Fiscal Unit and will work closely with personnel in the Enforcement Branch as well as personnel in other county departments. The Sheriff's Accounting Specialist II will perform and coordinate various accounting and administrative functions to include tracking of data related to alarm permits, such as fees for alarm registration/renewal and civil penalties for false alarm calls. The selected candidate will be expected to perform technical accounting activities, requiring a greater understanding and broader knowledge of accounting principles and practices.

The selected candidate will also be expected to perform a wide variety of specialized clerical duties in support of the county's alarm ordinance; to initiate, process, and maintain confidential documents; to plan, maintain, and coordinate the permit billing function; to provide assistance to alarm permit holders and applicants.

Additionally, this position will exercise initiative in resolving routine to moderate problems on a regular basis and must be able to perform a broad scope of accounting functions in a timely manner without assistance. The ideal candidate will have extensive experience and understanding of reconciliation, balancing, pre-audit and maintenance of several different types of accounts and funds for the Sheriff's Office. This part-time (20 hours per week) position reports to the Finance Manager of the Sheriff's Office.

On-the-job training requires from three to six months within the department before the incumbent is expected to fully perform duties with limited supervision. The employee must possess/gain a thorough understanding of the relevant practices and procedures within the department and must be able to perform a broader scope of accounting functions in a timely manner without assistance. Guidelines are in the form of regulations, policies, procedures, and account/code structures that the incumbent must be able to interpret and utilize with little assistance.

The incumbent is expected to exercise initiative in resolving routine to moderate problems on a regular basis. Results of the work affect the accuracy, reliability or acceptability of processes, information or services within the Sheriff's Office as well as outside the County.

These positions are represented and require membership in the Sheriff's Support Guild.

Sheriff's Accounting Specialists in the Sheriff's Office are governed by State Civil Service laws, which require specific recruitment and testing procedures (see below for details). This recruitment will be used to create a one-year eligibility list to fill current and future positions within the Sheriff's Department.

This posting is open until filled with a first review date of August 1st. This recruitment may close at any time on or after the first review date with no additional notice.

Qualifications

General

• Two (2) years of general office experience, at least one year of which must be directly related to the work of the class;

• OR -

• One (1) year (45 credit hours) of post-secondary accounting or bookkeeping occupational training or education may be substituted for one year of required experience.

• OR -

• Any combination of work experience and education which demonstrates the ability to perform the work of the class.

• United States Citizenship or Lawful Permanent Resident required.

The ideal candidate will have the following strengths:

• Governmental accounting experience is desirable.

• Strong organizational skills and detail orientation.

• Strong communication and customer service skills.

• Ability to manage multiple projects effectively.

Experience with personal computer software packages including Microsoft Word, Excel, and Access is essential.

Knowledge of: the principles and practices of accounting/bookkeeping; general office practice and procedures.

Ability to: perform accounting/bookkeeping functions; classify accounting transactions, maintain and reconcile accounts, maintain tracking databases and prepare appropriate reports (periodic and ad hoc) and statements; make mathematical computations quickly and accurately; operate office equipment associated with the position.

SELECTION PROCESS

Application Review (Pass/Fail) - An on-line application is required. Attaching a resume does not substitute for a completed application; incomplete applications will not pass the application review. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.

Oral Board Interview:(Weighted 100%) Interviews will be job-related and may include, but not be limited to, the qualifications outlined in the job announcement. The interview requires a passing score of 70% for continued consideration.

Eligibility List- Successful candidates' final scores will be ranked in order of high/low. All candidates who successfully pass the oral board interview process (70% or better) will be placed onto the Clark County Civil Service eligibility list according to rank. Rank is established by the candidate's oral board interview score. The Civil Service Commission will review and certify the list to be in effect for one year from the date of list certification.

Background Investigation- Involves a comprehensive investigation based on information provided by candidates' personal history statements. The investigation will include: a neighborhood check, reference checks, personal interview, work history check, criminal, driving, and financial history checks (from high school forward). The Clark County Sheriff's Office conducts background investigations on candidates for positions in the Sheriff's Office who have satisfactorily completed the Civil Service examination process. The background investigation is a valued component in the overall picture of a candidate. Issues of integrity and ethics are taken very seriously due to our commitment to the community. The investigation will include: a neighborhood check, reference checks, personal interview, work history check, criminal, driving, and financial history checks.

Final Selection Interview: When the Sheriff's Office is ready, the top five candidates (going down the list - who have successfully completed all the recruitment processes as described above) are contacted to participate in a final interview process conducted by the Sheriff's Office.

Post Offer Process: The post offer process includes successful completion of a polygraph and drug screening.

Veteran's Preference Points*

Washington State law RCW 41.04.010 provides for Veterans' Scoring Criteria status in the examination of applicants for employment provided certain requirements are met. Clark County awards Veterans' Scoring Criteria, in accordance with state law, to veterans honorably released from active military service who meet all statutory requirements until the first appointment. If you are claiming Veterans' Scoring Criteria, you must attach your DD Form 214 Copy 4 to your completed application packet.

Examples of Duties

KEY OR TYPICAL TASKS AND RESPONSIBILITIES

• Maintains central books of account and related ledgers, journals and special records for the Sheriff's Office.

• Maintains a payroll system for a department or major division(s); prepares payroll reports as required for local, State, and Federal agencies; prepares procedural documentation for internal and external payroll processing; coordinates payroll processing and related functions ensuring compliance and compatibility with county code, budget authorization and payroll system.

• Directs and participates in daily posting of income and expense items; checks daily balances.

• Compiles and takes responsibility for periodic balances and transactions, summaries for political subdivisions whose funds are on account, and for periodic reports summarizing withholding tax, industrial insurance and other taxes and controls.

• Prepares billings for accounts receivable from other agencies, often requiring the work-up of recheck of field cost data from available reports and vouchers.

• Assists in the preparation of routine specialized reports at the request of a department or division; prepares periodic reconciliation reports as required by department or division.

• Reviews and clarifies budgets for completeness and accuracy of one or more governmental departments or programs.

• Extracts data from books and compiles reports to show statistics, such as cash receipts and expenditures, accounts payable and receivable and other items pertinent to department operations.

• Examines and analyzes accounting records of a department or division to verify accuracy of figures, calculations and postings. Reviews data making necessary corrections or lists discrepancies for adjusting.

• Summarize details on separate ledgers, using adding or calculating machine, and transfers data to general ledger or posts directly to general ledger.

• Prepares periodic trial balance and other statistical information as needed. Makes adjustments to trial balances as required.

• Types reports, forms and general correspondence, operates calculators, adding machine and on-line data entry computers.

Salary Grade

Sheriff Support.5

Salary Range

$22.87 - $29.72- per hour

Close Date

Open Until Filled

Recruiter

Leslie Harrington Smith

Email:

Leslie.HarringtonSmith@clark.wa.gov

Equal Opportunity Employer

Clark County is an equal opportunity employer committed to providing equal opportunity in employment, access, and delivery of all county services. Clark County's Equal Employment Opportunity Plan is available at http://www.clark.wa.gov/human-resources/documents.

Employee Benefits and additional compensation

Clark County provides regular full-time and part-time employees with a comprehensive benefits package which includes medical, vision and dental insurance, paid leave, flexible spending accounts, life insurance and long-term disability, retirement, and deferred compensation. Some types of employees in some positions and bargaining units might have different benefits and additional compensation. More specific benefit information for the different bargaining units can be found at https://clark.wa.gov/human-resources/employee-benefits. Also please refer to the specific bargaining unit contract for additional compensation at https://clark.wa.gov/human-resources/documents.

Retirement Information

All Clark County employees must participate in a WASHINGTON STATE RETIREMENT SYSTEM PLAN (PERS, PSERS or LEOFF).Employee contributions begin the first day of work. Current contribution rates vary by plan but could range from 5% to 15% of gross pay, depending on the plan choice.

For additional information, check out the Department of Retirement Systems' web site here: http://www.drs.wa.gov/

If you are in need of ADA/Section 504 assistance for accommodations, please contact Human Resources at (564) 397-2456; Relay (800) 833-6388.