Office Coordinator
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Job Description
We have many opportunities available on our other career site pages. Click here to link to our careers page!
Our banner is part of Signet Jewelers, a purpose-driven company who believes love inspires love and whose mission it is to enable all people to Celebrate Life and Express Love. Signet Jewelers is also a "Great Place to Work-Certified" company. Innovation and brilliance - two things that set us apart. Join us!
We are seeking an organized and proactive Office Coordinator to lead facilities operations and ensure the seamless function of our workplace. Reporting to the HRBP Manager, this role plays a critical part in maintaining a safe, efficient, and welcoming office environment. The ideal candidate will bring strong organizational skills, operational knowledge, and attention to detail to manage everything from building maintenance and vendor relations to workplace safety and sustainability.
Responsibilities:
Coordinate day-to-day building operations by serving as the primary contact for issues related to HVAC, plumbing, electrical, and lighting systems. Responsible for notifying building management or external vendors to arrange timely repairs and preventative maintenance.
Ensure compliance with health, safety, and environmental regulations (OSHA, fire codes, etc.). Maintain emergency preparedness and evacuation procedures.
Lead space planning and office moves, including layout planning, seating coordination, and support for departmental relocations.
Oversee vendor relationships for cleaning, security, landscaping, and maintenance. Handle service scheduling, performance monitoring, and contract renewals.
Administer physical security systems and serve as a liaison with building security and support incident response processes.
Ensure daily cleanliness and sanitation through janitorial services. Coordinate waste disposal, recycling, deep cleaning, and event setup as needed.
Track and manage facility-related expenses, including repairs, supplies, utilities, and contracted services. Identify opportunities for cost control and operational efficiency.
Coordinate and oversee capital projects such as renovations or construction, ensuring timelines and quality standards are met.
Greet visitors, oversee lobby presentation, and manage guest logistics in coordination with building security.
Maintain inventory of office supplies and equipment, and reorder as needed to support team functionality.
Don't forget, We have many opportunities available on our other career site pages. Click here to link to our careers page!