Administrative Specialist 2 - Medical Examiner's Office

Initial Posting Date:

05/27/2025

Application Deadline:

08/27/2025

Agency:

Oregon State Department of Police

Salary Range:

$4,203 - $5,838

Position Type:

Employee

Position Title:

Administrative Specialist 2 - Medical Examiner's Office

Job Description:

The Oregon State Police in Central Point, Oregon is hiring for one (1) Full-Time, Permanent Administrative Specialist 2 position. The physical location of this position is currently under construction. The selected candidate will be required to return to an in-person work schedule at the Central Point worksite upon completion of the construction project. Applicants should be able to accommodate a remote work environment for the first several months up to a year and be available to promptly arrive at the Central Point worksite when needed.

Studies have shown that people from underrepresented backgrounds are less likely to apply for jobs unless they believe they meet all the qualifications and preferred skills described in a job description. We are most interested in finding the best candidate for the job and recognize that candidate may be one who comes from a less traditional background. If you meet key qualifications for the job and believe you would be a good fit, we encourage you to apply; please use your resume and cover letter to address your qualifications and the preferred skills for this position.

If you are a current OSP AFSCME employee and you wish to receive preference as an internal applicant, you must apply in Workday by end of day on 06/11/2025. If you apply after this time, you will not receive internal preference, and your interview materials will be reviewed along with external applicants. This recruitment will remain open until 08/27/2025, or until filled, with application review dates occurring approximately every two weeks beginning 06/11/2025. We may close the announcement at any time after this date when we have received an adequate number of applications.

If you require an alternate format to complete the employment process, or to request a copy of the position description, please contact osp.recruiting@osp.oregon.gov and reference REQ-181283.

The salary listed is the non-PERS (Public Employee Retirement System) qualifying salary range. Prior to applying you should ensure all sections of your Workday Job History page is accurate and complete. This information is utilized during the pay equity analysis phase.

Summary of Job Duties:

You will provide administrative support to the Forensic Administrator and pathologists within the Medical Examiner Division. You will facilitate the completion of death certificates and processes requests for Medical Examiner reports in order to release reports to families. Additionally, you will be responsible for answering the State Medical Examiner's main phone line and for providing information to callers and visitors, including grieving family members.

To learn more about the various Divisions, Programs, Sections or Units within Oregon State Police, click here.

Minimum Qualifications/Eligibility Requirements:

Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis.

OR

An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis.

OR

An equivalent combination of education and experience.

Note: If you are selected to move forward in the selection process, you must provide official transcripts from all institutions of higher education that were used in the award of your degree.

Preferred Skills:

• Proficiency using Microsoft Office productivity applications, including Outlook, Word, and Excel.

• Experience applying and interpreting laws, rules, regulations, policies, and procedures.

• Ability to provide excellent customer service while maintaining confidentiality of private information.

• Demonstrated ability to develop organizational systems and tools, while managing multiple competing assignments.

• Experience working in stressful environments; maintaining composure during phone calls and/or visits with grieving and upset families, attorneys, media, and other members of the public and the ability to handle exposure to graphic photographs and content.

This recruitment announcement will be used to establish a list of qualified candidates to fill the current vacancy and may be used to fill future vacancies as they occur.

The use of outside resources such as Artificial Intelligence software during applicant skill assessments, examinations, and/or interviews is prohibited unless otherwise stated by the hiring agency. Unauthorized use of outside resources during the hiring process will result in disqualification.

Special Qualifications:

• Must be able to provide credible sworn testimony in a criminal or civil proceeding arising from the performance of duties.

• Must pass all applicable background and criminal history checks.

Selection Process:

The process will be comprised of the following evaluation assessment (subject to change).

• Interview

How to Apply:

Apply in Workday by the deadline listed above, failure to submit your application by 11:59PM of the above listed date will result in automatic disqualification of your application. You must submit a resume demonstrating your experience as it relates to the minimum qualifications for the position. In addition to a resume, you must submit a cover letter - no more than two pages in length - addressing how you meet the preferred skills for this position. Failure to attach a resume addressing the minimum qualifications and a cover letter addressing the preferred skills will result in disqualification of your application. Please submit these documents in either MS Word or PDF format.

This position is covered by an AFSCME Collective Bargaining Agreement. Current OSP AFSCME Local 896 employees who meet the minimum qualifications of this position will be given preference in the selection process. Current OSP employees should refer to the Filling of Vacancies policy for additional information.

The Oregon State Police does not offer visa sponsorships.

Additional Information:

Diversity, Equity, and Inclusion at OSP

Background Hiring Information

Employee Benefits

Veterans Employment in State Government

Pay Equity Information & Resources

What You Need to Know to Get the Job