Office Administrative Assistant

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Job Type

Full-time

Description

We are looking for brave, passionate, reliable people to join our company. As the Office Administrative Assistant, you will be based out of our Carlstadt, NJ office, and will play an important role and learn while helping Element Logic streamline operations, grow our existing relationships, and support our senior sales staff.

Role and Responsibilities

The responsibility of this role is to support the senior sales staff by completing the administrative tasks associated with each project and sale. This support will include, but is not limited to:

• Create Salesforce Opportunities for senior sales staff new projects and maintain up to date information including next steps, projected close date, and other relevant details.
• Create and maintain digital file folders for each new project.
• Communicate with our internal engineering team to gather relevant drawings and material counts needed for project quoting.
• Communicate with our vendor partners to source materials and labor for project quotes.
• Create detailed estimates/quotes for our senior sales staff.
• Assist sales manager with customer communication and ad hoc customer purchases as assigned by sales manager.
• Arrange for creation and distribution of presentations and supporting documents to help sales team.
• Support senior staff by working with our operations team and keeping customers informed of delays and delivery dates.
• Establish active communication and engagement with senior sales staff, and vendors, to ensure that orders are processed. promptly.
• Attend essential sales training meetings and develop an understanding of all the company's services and products.
• Perform other office administrative duties associated with maintaining a functioning office space.
• Develop a general understanding of the material handling solutions space, including static storage, automation, conveyance, and other areas where the company delivers solutions to our customers.

Be yourself, in your element. At Element Logic, our people are our greatest resource. We believe individuals should be in their element and we recognize, celebrate, and nurture the strength of diversity. We offer equal opportunities and welcome applicants regardless of age, race, ethnicity, gender identity and expression, sexual orientation, language, national origin, mental and physical abilities, religious and political affiliations, stage of life, or family circumstances. We desire a work environment where people flourish with their unique abilities, perspectives, and life experiences.

More about us Since 1985, Element Logic has been optimizing warehouse performance. We are the world's first, and largest AutoStore partner. In 2022 Element Logic acquired SDI, making us one of the largest system integrators in the world. Our industry is experiencing continued double digital growth towards 2025.If you want to work in a company with high competence, with the vision to make our customers' warehouses the most efficient in the world, this is the place to be! The company operates in an industry driven by the e-commerce trends and the ever-increasing need for automation and is extremely well positioned for the future.

What does Element Logic offer?

• Innovative and creative workplace in a growing company.
• Good work-life balance with a strong focus on mental health.
• Individual competence development plans.
• Focus on sustainability by promoting an inclusive environment.
• Market-based salaries and benefits include: Medical Insurance, Vision, Dental, 401K
• Element Logic US/COL is Great Place to Work certified, and we strive to have a close collaboration environment with our "One Team One Dream" mentality.

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Requirements

Desired Characteristics

• Maintains excellent communication with customer, sales team lead, & engineering to ensure proper follow-up, leading to strong customer satisfaction.
• Identifies, analyzes, and understands problems in his/her daily work and provides the best solution.
• Delivers sustainable results, stays focused, and overcomes obstacles.
• Flexible to adapt to same-day and next-day changes to project scope and location.
• A commitment to engineering excellence.
• Effectively communicate and partner with teammates and colleagues.
• Efficient time management and organization skills.

Knowledge and Skills

• 2-3 years of experience preferable, but not required.
• Effective oral and written communication.
• Proficient with Microsoft Office Suite.
• Prior work with Salesforce (or another CRM platform) preferable, but not required.
• The ability to succeed in a fast-paced environment with multiple deadlines.
• Experience in the material handling industry preferable, but not required.
• Efficient time management and organization skills.
• Accountable to their teammates.

Salary Description

$22/hour