Billing Specialist Lead

Calista Corporation

Regular

JOB SUMMARY

The Billing Specialist Lead provides billing services to a large number of companies, primarily on government contracts, with an extremely high volume of data. This position also provides training and guidance to Billing Specialists.

ESSENTIAL FUNCTIONS

• Read and understand complex government and commercial contract billing requirements. Assist Billing Specialists in interpreting and implementing contract billing requirements.
• Act as the primary trainer for Billing Specialists.
• Assist with creation and/or maintenance of contract funding and billing logs and assist Billing Specialists in the creation and proper maintenance of the logs, to including balancing them.
• Create and maintain electronic and hardcopy (if required) billing files.
• Analyze open billing detail (OBD) to ensure accuracy and reasonableness of expenses before invoice is processed. Teach Billing Specialists to run and read the OBD report.
• Prepare and send out accurate invoices with required back-up in a timely manner. Back-up may include Excel workbooks, timesheets, and accounts payable invoices.
• Enter invoices into Wide Area Workflow (WAWF) or utilize other customer-designated submittal method. Assist Billing Specialists in registering in WAWF or other customer systems and provide guidance to Billing Specialists in using these systems.
• Interact with accountants and project managers on matters that relate to the billing process.
• Follow-up on needed adjustments for unbilled expenses.
• Assist with reconciliation of unbilled receivables.
• Verify billing accounts against accounts receivable ledger to ensure that all payments are accounted for and properly posted.
• Identify and resolve billing discrepancies and issues and assist Billing Specialists in identifying and resolving issues as needed.
• Generate accounts receivable aging reports and teach Billing Specialists how to run and read the reports.
• Follow-up and document efforts to collect past-due receivables utilizing the Accounts Receivable Collection and Write-off Form.
• Assist with obtaining invoices and back-up for DCAA or internal audits. In the absence of the Billing Supervisor or Project Accountant, provide requested back-up to DCAA for routine voucher audits.
• Work in a constant state of alertness and in a safe manner.
• Document contract-specific billing procedures using the Billing Processes Template.
• Perform other duties as assigned.

SUPERVISORY RESPONSIBILITIES

This position does not have supervisory responsibilities.

KNOWLEDGE, SKILLS, & ABILITIES

• Knowledge of billing terminology.
• Knowledge of billing fixed price, cost plus, and time and materials projects.
• Ability to process a high volume of data with high level of accuracy.
• Ability to prioritize, multitask and meet multiple deadlines.
• Solid understanding of basic accounting principles, fair credit practices and collections regulations.
• Ability to calculate, post and manage accounting figures and financial records.
• Ability to professionally and effectively communicate with employees, business partners, and clients via written and verbal communication methods.
• Advanced knowledge and skills in computerized accounting systems and knowledge of company-specific software. Proficiency in standard computer software, application programs and e-mail. Typing 45 wpm and 10-key by touch.
• Ability to visualize, articulate, and solve complex problems and concepts, and make decisions based on available information. Ability to use judgment and discretion.
• Ability to handle stressful situations and effectively plan and organize duties to meet deadlines.

MINIMUM QUALIFICATIONS

• High School diploma or GED equivalent.
• Associate's degree or equivalent from two-year college or technical school preferred.
• Minimum of four years billing experience, including government contracts, is required.
• 2 years Deltek Costpoint experience in the Billing module required.
• Ability to pass a drug, background, reference, and credit check.

WORKING ENVIRONMENT

The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The noise level in the work environment is moderate. Work may require occasional weekend and/or evening work.

PHYSICAL/VISUAL/MENTAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

PREFERENCE STATEMENT

Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g).

EEO STATEMENT

Additionally, it is our policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, our policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits.

REASONABLE ACCOMMODATION

It is Calista and Subsidiaries' business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.

The statements contained in this job description are intended to describe the general content and requirements for performance of this job. It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements.

This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.