HR/Payroll Coordinator

Wunderlich-Malec Engineering (WM) is a 100% employee-owned ESOP and one of the largest and most well-established engineering companies in the United States. When you join WM you become part of a company that is:

- 100% employee-owned with 40+ years of industry history
- A Top 5 Systems Integrator Giant
- ENR Top 500 Firm

Position Details

This is a hybrid position, requiring 2+ days/week in the Eden Prairie, MN office. In-office days will vary based on training, department meetings and payroll schedules.   

Primary Purpose

We are seeking an experienced HR & Payroll Coordinator to support our firm’s payroll and HR operations. The ideal candidate will have direct experience processing payroll for 300+ employees across multiple states, with a strong understanding of tax compliance, timekeeping systems, and data accuracy. This role is critical to ensuring accurate and timely payroll, maintaining employee records, and supporting HR initiatives. 

Key Responsibilities 

Payroll (Priority Function): 

• Serve as Primary backup processor for semi-monthly payroll for 300+ employees across multiple U.S. states
• Ensure compliance with federal and state wage and hour laws, including garnishments and tax filings
• Maintain payroll data integrity between HRIS and timekeeping systems
• Coordinate with HRIS/payroll vendor (e.g., UKG) on state tax updates and system issues
• Prepare and reconcile PTO accruals; assist with payroll reporting and audits

HR Support: 

• Assist with new hire onboarding, including payroll and benefits documentation
• Maintain employee records, process personnel changes, and manage document uploads
• Coordinate payroll and benefits impacts for FMLA and other leaves of absence
• Respond to employee inquiries and employment verification requests
• Assist in internal audits and general HR compliance tasks
• Provide back-up support to receptionist and general HR admin functions

Qualifications

Education: 

• Associate’s or Bachelor’s degree in Human Resources, Accounting, or a related field
• Payroll certification (e.g., FPC, CPP) is a plus and may substitute for degree

Experience: 

• Minimum 2+ years payroll processing experience, including multi-state payroll
• Experience with payroll for 300+ employees is strongly preferred
• Familiarity with UKG (Ultimate Kronos Group) Preferred
• Understanding of wage and hour laws, garnishments, and payroll compliance

   Knowledge, Skills and Abilities 

• Strong attention to detail and organizational skills
• Outstanding knowledge of MS Office, HRIS systems (e.g. UKG)
• Proficiency in Excel
• Understanding of general HR policies and procedures
• Working knowledge of employment/labor laws
• Strong communication, interpersonal, and problem-solving skills
• Ability to maintain confidentiality and handle sensitive information professionally
• Problem solving aptitude
• Team-oriented mindset

Physical Demands of Position Seeing, color perception, hearing, listening, clear speech, dexterity in hands, driving, lifting, climbing, ability to mount and dismount equipment, pushing, and pulling. 

Working Conditions Standard office environment, On-site office environment, and diverse industrial/construction environments. Frequent PC usage, fax machines, copy machines, and phones. 

*Job Descriptions are not exhaustive lists of all skills, responsibilities, or efforts associated with a job.  They reflect principal job elements essential for performing the job and evaluating performance. 

Wunderlich-Malec is proud to offer a comprehensive employee-owner benefit package. Full-time employees may be eligible for the following benefits: Medical • Dental • Vision • Basic and Supplemental Life and AD&D • Long Term Disability • Voluntary Short Term Disability • Healthcare & Dependent Care Flexible Spending Accounts • Health Savings Account • Paid Time Off (PTO) • Paid Holidays • Tuition Reimbursement • Referral Bonus Program • 401(k)/Profit Sharing • 100% ESOP (Employee Stock Ownership Plan) • Employee Assistance Program • Will Preparation Resources • Worldwide Travel Assistance  

The expected pay range is $26 to $31 an hour based on experience and qualifications plus a discretionary bonus and employee stock program. 

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