Office Manager

POSITION SUMMARY:
As the Office Manager, you will play a critical role in ensuring the smooth day-to-day operations of our Austin office. This position is ideal for someone who thrives in a dynamic environment, takes initiative, and is passionate about creating a well-organized and welcoming workplace. The ideal candidate is detail-oriented, proactive, and highly organized with excellent communication and interpersonal skills. You’ll be the go-to person for office operations, executive support, event coordination, and administrative functions—helping to foster a productive and positive work environment.

POSITION LOCATION: Austin, TX

JOB RESPONSIBILITIES:

• Office Management – Austin & Dallas
  • Maintain the overall appearance, organization, and functionality of the Austin office.
  • Serve as the first point of contact by greeting visitors Oversee and manage office supply inventory for both Austin and Dallas offices: evaluate product options, place timely orders, and ensure efficient restocking.
  • Manage fridge and snack stocking and lead bi-monthly refrigerator clean-outs.
  • Maintain and update office seating charts; collaborate with EVP and HR on workspace planning and optimization.
  • Coordinate internal and external meetings, company events, customer visits, and offsite activities in both Austin and Dallas.
  • Plan and manage calendar events and logistics for office visitors.
  • Liaise with landlords and building management in both locations regarding fire drills, inspections, maintenance requests, and facility-related needs.
  • Ensure compliance with workplace postings (e.g., federal labor law posters).
  • Manage printer readers and track meter readings for Austin and Dallas offices; review related invoices for accuracy.
  • Coordinate with Accounting to obtain and maintain Certificates of Insurance for printer vendors.
  • Support Human Resources with I-9 verifications, .
  • Perform additional administrative and clerical duties as needed.

Executive Assistance

• Provide executive-level support, including calendar management, meeting scheduling, travel coordination, and expense reporting.
• Track task deliverables across executive leadership and assist with cross-departmental coordination.
• Executive support

KNOWLEDGE, SKILLS, AND ABILITIES

• 5+ years of administrative or office management experience.
• Ability to work in office Monday-Thursday between the hours of 10-3 with one hour for lunch
• Has part-time availability, with occasional flexibility to stay later depending on need
• Ability to lift up to 50 lbs.
• Strong written and verbal communication skills.
• Exceptional organization and attention to detail.
• Proven ability to manage multiple priorities and meet deadlines.
• Experience with event planning and logistics.
• Strong project coordination and process management skills.
• Technically savvy with experience in office productivity software and tools.
• Budget management experience is a plus.
• Friendly, approachable, and professional demeanor.

BENEFITS

This position is eligible for the following benefit:

• 401(k) retirement plans with matching contributions.

 

ABOUT ARCHER

ARCHER Systems is a leading technology-enabled legal services company that provides pre-settlement and post-settlement administration services for a single event, mass tort, and class action cases with the goal of helping claimants access their settlement proceeds more efficiently and quickly. The company plans to continue leveraging technology and top-tier talent to enhance customer service and offer new product lines and services.

ARCHER’s core offering is post-settlement Healthcare Lien Resolution Administration and QSF (Qualified Settlement Fund) Administration and payments processing for multi-claimant (mass tort and class action) litigation. Other services include claims administration, single event lien resolution, probate, and bankruptcy coordination, release administration, medical records review, plaintiff fact sheet, and other intake/census preparation and management. ARCHER enables law firms to focus on their litigation while ensuring that critical pre-settlement and post-settlement administration documents, services, business analytics, and reporting are handled efficiently and effectively.