Front Office Admin - Office Services
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Job Description
Title: Front Office Admin
Division:Office Services
Summary: LJA is an employee-owned company, and our people carry pride into their projects and their workplaces. We have talented employees across the nation and are always looking for exceptional individuals to join the LJA team. With 46 office locations, LJA is growing and ready for talented people to help us build our future. We offer great benefits and are 100% employee owned.
Represents the organization in initial on-premise contact, providing routine information and direction to callers, visitors, potential clients, clients and employees.
General Responsibilities:
- Maintains a cheerful and friendly attitude at all times
- Be Client centric at all times – treat everyone as if they are the “only” client that we have (whether they are an external or internal client)
- Receives and directs visitors, clients and applicants to proper individual
- Receives and relays incoming calls and takes messages in a timely manner
- Directs calls of a general nature to the proper party
- Manage mail as well as incoming and outgoing deliveries – maintains appropriate logs as required
- Monitor reception area - be aware of and report suspicious activity
- Keep reception and lobby area clean and orderly
- Maintain Reception coffee bar area including making coffee each morning and throughout the day and keeping area neat and orderly
- Organize meetings using Outlook and order catering for meetings as requested.
- Performs general clerical duties such as typing, filing, sorting, organizing as requested
- Be knowledgeable about the company and our personnel
- Be proactive in duties and assignments
- Assist other areas as time permits
- Be able to multitask in a high paced environment
Required Experience:
- Proficient in MS Word, Outlook, and Excel
- Accurate and fast typing skills
- Communication and organizational skills are a MUST
- Must communicate verbally with confidence and clarity
- Must write well using grammar and spelling – as you will periodically send out companywide emails
Automate your job search with Sonara.
Submit 10x as many applications with less effort than one manual application.