Office Coordinator

Pay $22.00 - $27.00/hour

Hours: 8am - 5pm Monday through Friday

As a leader in the senior housing industry since 1984, GRACE MANAGEMENT, INC. manages and markets seniors housing in multiple states and is headquartered in Maple Grove, MN.

About Grace Management, Inc.
Grace Management, Inc. is a national leader in senior living, managing communities across the country that offer independent living, assisted living, and memory care. We’re proud to foster a people-centered culture rooted in compassion, connection, and service. At Grace, you’re more than an employee — you’re part of a team dedicated to making a meaningful difference in the lives of residents and their families every day.

Why Grace Management? 

Our tagline says it all: It’s not like home. It is home. We’re a mission-driven company dedicated to creating meaningful experiences for residents, families, and team members — and we’re looking for someone who can help bring that story to life in a bold and innovative way. We believe the quality of our communities starts with the people who support them, which is why we’re committed to help nurture a strong sense of belonging and professional growth.  

Full-time benefits include:

• PTO (Paid Time Off) and Holiday Pay: Take advantage of paid time off to maintain a healthy work-life balance.
• Daily pay: Get paid daily, providing you with financial flexibility and control over your earnings.
• Health/Dental Insurance
• 401K with employer match: Plan for your financial future with our 401k program.
• Life Insurance: Company paid life insurance
• Short and long-term disability: Financial security while you recover from an injury that puts you out of work
• Referral Bonuses: Refer qualified candidates and earn rewards
• Tuition Reimbursement: Invest in your education with our support
• Employee Assistance Program: Connecting our employees with resources for handling personal challenges
  
  

Summary:
The Office Coordinator is responsible for organizing office operations and procedures, control correspondence, managing filing systems and monitoring clerical functions. Support executives and management team as necessary. These responsibilities will include the following:

Responsibilities:

• Provide a welcoming office setting including greeting visitors and callers in a warm, welcoming, and professional manner
• Manage and maintain office inventory & supplies, including ordering supplies as well as managing those vendor relationships
• Provide support for onsite and offsite meetings and training events. This would include meeting set up, tear down as well as coordinating the events with vendors as necessary
• Correspond with landlord regarding tenant notifications, reservation or maintenance issues for the office suite or building
• Manage all office postage, shipping and office equipment including vendor account management
• Executive support as needed
• Process all new hire requests to include ordering of name badges, business cards, AAA membership as applicable
• Support the accounting team in the processing of credit applications for approval and new customer account entry
• Clerical support for the corporate office including emailing, scanning and filing.
• Support employee recognition efforts, as necessary
• Perform other various duties as assigned

Skills:

• Positive and friendly attitude ensuring all stakeholder interactions are handled with courtesy and respect
• Strong customer service attitude
• Excellent verbal and written communication skills
• High level of collaboration
• Accuracy and attention to detail
• Strong organizational skills
• Dedication to completing projects in a timely manner
• Proficiency in Microsoft Office Suite

Abilities:

• Ability to perform in a professional manner
• Ability to manage multi-functional tasks
• Ability to provide high levels of customer service

 

Working Environment:

• Must be able to sit, walk or stand for extended periods

Qualifications:

• Required High School Diploma or GED
• Minimum of associate’s degree preferred
• At least 3 years’ related experience and/or training; or equivalent combination of education and experience
• Experience in accounts payable, accounts receivable, and data entry

There is no greater way to elevate your career than by contributing your passion and skill to a senior living community. Grace Management, Inc. is committed to helping nurture a sense of belonging by helping you grow professionally.  The quality of our communities is determined by the quality of our employees.