Accounting Associate

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Job Type

Full-time

Description

The Accounting Associate will support our accounting operations, with a primary focus on Accounts Payable and secondary support across general accounting functions. This role will assist with processing vendor payments, reconciling accounts, supporting monthly close activities, and maintaining accurate financial records. The ideal candidate is highly organized and detail-oriented, thrives in a fast-paced environment, demonstrates initiative, and enjoys working both independently and as part of a collaborative team. This position plays a key role in ensuring financial transactions are recorded accurately and timely, contributing to the smooth operation of the accounting department.

RESPONSIBLITIES

Primary- Accounts Payable (Approximately 70-80%)

• Process vendor invoices using OCR or accounting software; ensure proper coding, approvals, and 3-way matching with purchase orders and receiving documents.
• Execute weekly and monthly payments, including check runs, ACH, and wire transfers.
• Maintain accurate and up-to-date vendor records, including W-9s, and assist with annual 1099 preparation.
• Respond to vendor inquiries and resolve discrepancies related to invoicing or payments.
• Monitor AP aging reports and prepare accrual entries for month-end close.
• Collaborate with Purchasing and Receiving teams to ensure timely and accurate invoice processing.
• Support internal and external audits by providing disbursement documentation.

Secondary- General Accounting & Administrative (Approximately 20-30%)

• Assist with journal entries, accruals, reclasses, and adjustments; support the month-end and year-end closing processes.
• Reconcile general ledger accounts, including bank and intercompany accounts.
• Input financial data into accounting systems, maintaining organized and systematic records.
• Track company expenses and prepare related reports; ensure all receipts and documentation are recorded and filed.
• Maintain sales tax exemption certificates and ensure compliance through systems like Avalara.
• Provide backup support for A/R team in applying customer cash receipts and following up on outstanding items.
• Support special projects such as credit clean-up, prepaid tracking, and inventory cost updates.
• Order office supplies and assist with occasional administrative finance tasks (e.g., p-card backup collection, utility tracking).

Requirements

• High school diploma or equivalent required.
• Associate's degree in Accounting, Finance, or a related field preferred.
• Minimum of 1-2 years of experience in an accounting or administrative role.
• Familiarity with accounting software (e.g., QuickBooks, SAP, or similar) is preferred.
• Strong understanding of basic accounting principles and practices.
• Proficient in Microsoft Excel and other office software (e.g., Word, Outlook).
• Basic knowledge of financial transactions, invoicing, and general ledger entries.

ESSENTIAL COMPETENCIES

• Attention to Detail
• Organization Skills
• Strong Communication
• Problem Solving
• Confidentiality & Integrity
• Teamwork
• Adaptability

PHYSICAL & MENTAL DEMANDS

• This is a primarily sedentary position involving long periods of sitting and working on a computer in a climate-controlled environment. Frequently required to sit, stand, bend, stoop, walk, talk, or hear. Uses hands to finger, handle, or touch objects or controls.
• Ability to type on a keyboard and use a mouse to gather and input job information on a computer. Moderate to advanced skills in Excel, ERP systems, and fixed asset software required.
• Reading and comprehension. Ability to interpret and analyze data from company generated, industry, and financial reports. Evaluate and analyze international currency data.
• Responsibilities require the ability to complete moderately complex mathematical computations, budgeting, financial closures, forecasting, and foreign currency conversions.
• Regular and reliable attendance.
• May lift, push or pull up to 50 pounds on rare occasion.

WORKING ENVIRONMENT

• Computer/sedentary position.
• Intermittently will have to go onto the production floor resulting in exposure to loud noises, sparks, fumes, chemicals, and heavy equipment.
• Position will mainly be in a temperature control office space.

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WHY CON FORMS?

Employee Programs

• Wellness Incentive Platform
• Safety Shoe & Prescription Safety Glasses
• Costco Membership
• Employee Apparel
• Employee Events ("Hot Dog Days", Summer Picnic, Appreciation Luncheons)

Work Life Balance

• Paid Time Off
• Expanded Personal/Sick Time
• 8 Paid Holidays

Career Growth

• Tuition Reimbursement
• Youth & State Apprentice Programs

Benefits (Effective 1st Day of Month Following Hire Date)

• Health, Dental & Vision Options
• HSA, FSA & DCSA Options
• Company Paid Life Insurance, AD&D Insurance, Short-Term & Long-Term Disability Insurance
• In-house Care Coach
• Employee Assistance Program
• Telehealth Program (Includes Mental Health & Dermatology)
• Pet Insurance
• Identity Theft Insurance
• Wellness Program
• 401K & Generous Company Match Program