AP / AR Clerk

The AP/AR Clerk is responsible for performing a variety of accounting and clerical tasks related to the processing of accounts payable and accounts receivable. This role also includes front desk responsibilities such as answering phones, sorting mail, and greeting visitors, contributing to the efficient operation of the office.

Primary Duties and Responsibilities

Accounts Payable (AP):

• Receive, review, and enter vendor invoices into the accounting system.
• Match invoices with purchase orders and packing slips.
• Prepare and process payments to vendors by check, ACH, or credit card.
• Maintain vendor files and resolve invoice discrepancies.

Accounts Receivable (AR):

• Generate and send customer invoices.
• Record customer payments and apply to appropriate accounts.
• Monitor aging reports and follow up on past due accounts.
• Communicate with customers regarding account balances and payment status.

Office and Administrative Duties:

• Answer and direct incoming phone calls in a professional and courteous manner.
• Greet and assist visitors at the front desk.
• Sort and distribute incoming mail; prepare outgoing mail and packages.
• Maintain a clean and organized front office and reception area.
• Assist with filing, scanning, and maintaining accounting and administrative records.
• Order office supplies and maintain inventory levels.
• Provide administrative support to accounting and other departments as needed.

Position Requirements

• High school diploma or equivalent; additional coursework in accounting or business preferred.
• 1+ years of experience in AP/AR or general office work.
• Basic understanding of accounting principles.
• Proficiency in Microsoft Office, especially Excel; experience with accounting software a plus.
• Strong attention to detail and organizational skills.
• Excellent communication and interpersonal skills.
• Ability to manage multiple tasks and prioritize workload effectively.

Work Environment:

• Office setting, Monday–Friday during standard business hours.
• Regularly seated at front desk; may require occasional lifting of office supplies or files.

Diversity & Inclusion Statement 

UPG Electrical is an equal opportunity employer committed to a diverse and inclusive workforce.