Conservatory Music Program Coordinator

OUR SCHOOL

The International School of San Francisco is a PK-12 independent school in San Francisco.  Founded in 1962, the school is a multicultural, multilingual educational institution with almost 1,100 students across an urban campus in the heart of the city. 

 MISSION 

Guided by the principles of academic rigor and diversity, The International School of San Francisco offers programs of study in French and English to prepare its graduates for a world in which the ability to think critically and to communicate across cultures is of paramount importance. Our international community brings together people from many backgrounds. Together we strive to create a shared culture that develops compassionate, confident, and principled people who will make the world better. We base our community on these values: Respect, Integrity, Inclusion, Collaboration, and Curiosity. 

 OPPORTUNITY

Working at The International School of San Francisco opens up a myriad of opportunities – both personal and professional. Critical to our Strategic Plan in creating a proud, engaged community; we appreciate our faculty and staff by fostering a community of ongoing learning, respect, and collegiality and by providing competitive compensation and benefits. It is also of paramount importance to us that we continue to foster an environment of diversity, equity, and inclusion as we build a school community of individuals who are an actual representation of the world in which we live.

POSITION OVERVIEW

The Conservatory Music Program Coordinator ensures the smooth operation of the after-school music program, serving as the logistical hub for students, teachers, and families. This role manages all scheduling, communications, and operational aspects while coordinating with the extended care team to facilitate student transitions to music lessons. This part-time position (15-20 hours/week) is directly supervised by the Director of Extended Care. The coordinator works collaboratively with the Extended Care Director, Music Director, Music faculty and private instructors and School administrative team.

KEY RESPONSIBILITIES

Scheduling & Logistics Management:

• Schedule and maintain all private lessons
• Assign and manage classroom/practice room assignments
• Resolve scheduling conflicts and arrange make-up lessons year-round
• Maintain real-time calendar accuracy for aftercare staff and teachers

Student Transition Coordination:

• Collaborate with extended care team to ensure timely student transitions to music lessons
• Support teachers in tracking student arrivals and follow up on absences
• Implement and maintain student check-in/check-out procedures
• Resolve any transition issues between aftercare and music instruction

Records & Financial Administration:

• Maintain accurate daily attendance records
• Process and submit monthly billing spreadsheets to accounts department
• Approve and submit teacher hours twice per month
• Track and report on program enrollment metrics

Communication:

• Serve as primary contact for parent inquiries via email
• Manage new student registration and scheduling requests
• Communicate schedule changes to teachers and families promptly
• Escalate issues to appropriate administrators:
  • Facility/equipment needs
  • Student behavioral concerns
  • Parent concerns
  • Program guidelines questions

Event & Performance Support:

• Coordinate concert scheduling with school calendar
• Prepare and distribute performance programs
• Provide on-site support during all conservatory concerts (4-6 evenings/year)
• Manage performance space logistics

Program Operations:

• Ensure practice rooms are properly equipped and maintained
• Manage inventory of music stands, stands, and teaching materials
• Oversee piano maintenance schedule
• Distribute and collect program evaluation forms

SKILLS AND QUALIFICATIONS 

• 2+ years administrative experience (education or arts environment preferred)
• Basic musical knowledge (instrument experience beneficial)
• Proficiency with scheduling platforms
• Competency in Google Sheets/Excel
• Exceptional organizational and problem-solving skills
• Strong interpersonal and communication abilities
• Ability to navigate school environments and child safety protocols
• Patient, child-friendly demeanor for student interactions

Schedule & Compensation:

• Afternoon availability required (2:00-6:00 pm)
• Additional evening hours for concerts
• Hourly rate: $25-30 (commensurate with experience)

EQUAL EMPLOYMENT OPPORTUNITY POLICY  

The International School of San Francisco is committed to providing an open, fair, inclusive, non-discriminatory environment for all individuals across differences of race, religion, sexual orientation, gender identity, national origin, socio-economic status, ethnicity, age, physical ability, or medical condition. We seek to increase the presence, representation, and inclusion of U.S. historically under-represented people of color, international, bilingual, and bicultural students, faculty, and staff; and, to provide an environment that will attract and retain individuals identified as lesbian, gay, bisexual, transgender, queer, questioning and intersex

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