Automotive Office Manager
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Job Description
Office Manager – Volvo Cars Westport
Job Type: Full-time
Location: Westport, CT
About Us:
Our Volvo dealership in Westport, CT, is dedicated to providing an exceptional automotive experience. We are seeking a highly organized and detail-oriented Office Manager to oversee daily office operations, financial transactions, and administrative functions to ensure smooth dealership operations.
Key Responsibilities:
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Financial & Accounting Support:
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Process accounts payable and receivable, including reconciling invoices and payments.
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Manage payroll, including timekeeping and reporting.
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Assist with financial reporting, bank deposits, and general ledger entries.
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Work closely with the accounting team to ensure compliance with financial procedures.
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Administrative Management:
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Oversee office operations, ensuring a well-organized and efficient work environment.
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Maintain dealership records, including sales documents, employee files, and compliance paperwork.
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Coordinate with HR regarding onboarding, benefits administration, and personnel documentation.
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Manage office supplies, vendor relationships, and general facility needs.
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Customer & Employee Support:
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Serve as a point of contact for employees regarding office-related matters.
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Assist with customer inquiries and ensure a professional, welcoming environment.
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Coordinate dealership events, meetings, and team-building activities.
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Qualifications:
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Previous experience in office management, preferably in the automotive industry.
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Strong knowledge of accounting principles and dealership operations.
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Proficiency in DMS systems (such as CDK, Reynolds & Reynolds, or Dealertrack) is a plus.
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Excellent organizational, problem-solving, and multitasking abilities.
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Strong communication skills and ability to work collaboratively with all departments.
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Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
Benefits:
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Competitive salary based on experience.
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Health, dental, and vision insurance.
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401(k) with employer match.
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Paid time off and holiday benefits.
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Employee discounts on vehicles and services.
If you are a proactive and detail-oriented professional looking to join a dynamic team, we encourage you to apply today!