Workplace Services Assistant
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Job Description
Description
- Ensure office common areas are neat and professional.
- Serve as liaison with building services regarding common area maintenance such as light bulb replacement.
- Maintain conference rooms throughout the office to include resetting after meetings which includes, but not limited to moving tables and chairs, adjusting cables, and replenishing supplies.
- Serve as on-site resource for conference room technology troubleshooting, including being well versed in Microsoft Teams and other video conferencing tools.
- Open pantry areas each morning.
- Ensure pantry areas are clean and stocked with snacks, beverages, and paper goods according to established levels.
- Load, run, and unload dishwashers as needed throughout the day.
- Inventory, order, receive, and stock pantry supplies according to the established levels set by the Workplace Service Manager.
- Inform the office of the refrigerator cleaning according to the schedule established by the Workplace Services Manager.
- Ensure office equipment is properly maintained; troubleshoot malfunctioning equipment and contact the appropriate vendor for resolution.
- Monitor printers/copiers to ensure adequate supply of paper and toner.
- Ensure copy rooms and stations are neat and stocked with supplies according to established levels.
- Inventory, order, receive, and stock office supplies according to the established levels set by the Workplace Services Manager.
- Order stationary and branded material as needed.
- Set up offices/workstations for onboarding staff
- Set up and reset hoteling spaces daily according to Workplace Services standards.
- Assist with internal office moves as needed.
- Assist with coordinating outgoing FedEx and courier services.
- Assist with storing and retrieving files from off-site storage
- Assist with coordinating shredding services to include scheduled monthly service visits.
- Assist the Workplace Services Manager in organizing meetings and events, including placing orders for regular meetings, arranging catering, and helping with setup and teardown logistics for special events.
- Provide backup support for Workplace Services Associate lunch break and PTO to include but not limited to front desk coverage, welcoming internal and external clients, entering visitors into building security system, and monitoring security video controls to grant access to secondary floors.
- Understand Emergency Response Plan and monitor the office for compliance.
- Other duties and projects assigned by the Office Director, Workplace Services Manager, or Regional Workplace Services Director.
- High School diploma or equivalent
- Minimum of three years’ experience in a professional service environment, preferably consulting or legal, with an emphasis on customer service.
- Proficient with Microsoft Office Suite and strong background operating all office equipment such as copiers, printers, fax, and postage machines.
- Provide exceptional client service to visitors, candidates, and employees always with a positive and professional approach.
- Be a creative problem solver, work both independently, and as a member of a team.
- Observant personality with the ability to notice things out of place along with the needs of the office and staff.
- Exhibit strong attention to detail, ensure assignments are completed thoroughly, and effectively manage multiple tasks in a fast-paced, dynamic environment.
- Interact with and maintain open communication and good relations with office personnel, as well as work well and remain calm in pressure situations, such as tight time constraints.
- Strong organizational skills with the ability to manage inventory and maintain the organization of storage spaces.
- Technically savvy with the ability to quickly learn new software systems.
- Flexibility and willingness to occasionally work overtime is required.
About BRG
Berkeley Research Group, LLC (BRG) is a global consulting firm that helps leading organizations advance in three key areas: disputes and investigations, corporate finance, and strategy and operations. Headquartered in California with over 40 offices around the world, we are an integrated group of experts, industry leaders, academics, data scientists, and professionals working beyond borders and disciplines. BRG strives to build and nurture a culture where inclusiveness is instinctive, not an initiative. We celebrate and value the diversity of our professionals and are dedicated to maintaining a truly inclusive work environment where all individuals feel respected and valued. We harness our collective expertise to deliver the inspired insights and practical strategies our clients need to stay ahead of what's next.
Berkeley Research Group is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.
EEO is the Law Poster Supplement
Pay Transparency Nondiscrimination Provision
BRG is an E-Verify Employer