Public Health Program Coordinator (Phig/Ppha)

PHMC is proud to be a leader in public health. PHMC requires all employees to be fully vaccinated for COVID-19 before the first day of employment. We will offer the vaccination at no cost via our Health Centers.

DIVISION: Strategy Development

PROGRAMS: Public Health Infrastructure Grant (PHIG) and Pennsylvania Public Health Association (PPHA)

JOB OVERVIEW:

The Public Health Program Coordinator is responsible for managing the federally funded Public Health Infrastructure Grant (PHIG). This project is funded by the Centers for Disease Control and Prevention (CDC). The goal of this program is to strengthen public health infrastructure to help protect people from preventable illness, death, and health threats. Specifically, this program works to enhance overall service provision, support, workforce, and data systems. PHMC is a subgrantee of NNPHI and will serve as the Innovation Hub for Regions II and III. The Program Coordinator is responsible for the oversight of day-to-day program activities and communication with the internal team; meeting coordination and follow-up with external partners; leading the provision and tracking of training and technical assistance efforts with external partners; webinar development and speaker coordination; contracts management; invoice processes; and ongoing reports to the funder. The position also coordinates the day-to-day activities of the Pennsylvania Public Health Association (PPHA), a membership organization for public health practitioners and professionals from across the Commonwealth which works to amplify public health policy in Pennsylvania. The Coordinator will lead activities such as planning board meetings, creating communication documents, and attending public health-related events. The position is in Philadelphia and reports to the Director of Public Health Programs.

RESPONSIBILITIES:

• Manage the PHIG and PPHA grants using project management software such as MS Teams and Smartsheet to help assess whether workplan activities are meeting targeted timelines.
• Support the Director of Public Health Programs with the development, coordination, operations, tracking, and reporting of program deliverables.
• Coordinate promotion of PHIG and development of resources across PHMC enterprise as well as with key partners in Regions II and III and select subcontractors.
• Develop, track, and submit documentation for all Training and Technical Assistance plans.
• Coordinate internal project meetings as needed.
• Lead the scheduling, agenda-setting, note-taking, and post-meeting follow-up with external partner meetings.
• Act as a liaison between subcontractors and internal/external partners on the project.
• Support content development of trainings and resources, including slide development for presentations.
• Plan webinar topics and prepare webinar slide decks.
• Serve as the main point of contact for webinar speakers (collecting webinar speaker information to support promotions).
• Represent PHMC on partner calls and meetings.
• Represent PHMC programs at local, state, and national conferences.
• Manage public health program event planning for PHIG and PPHA in coordination with the Director of Public Health Programs, Operations and Training team, and PHMC Communications, as needed.
• Inform the development of communications and training materials in partnership with the Strategy Development Communications Manager, PHMC Communications, and Operations and Training team, as needed.
• Collaborate with the Operations and Training team to develop, execute, and track contractual agreements with stakeholders across Regions II and III organizations to ensure deliverables are met.
• Engage with the Operations and Training team to collect, review, submit, and track invoices for program partners and vendors.
• Develop, execute, and track Letters of Agreement (LOA) with subject matter experts (SME), as needed.
• Support continuous quality improvement of projects with support for evaluation methods.
• Supervise Public Health Program Intern(s).
• Design work plan for Public Health Program Intern(s), provide weekly supervision and review of their activities and deliverables.
• Support social media creation and website maintenance for the Pennsylvania Public Health Association.
• Support the Pennsylvania Public Health Association Executive Director in board meeting logistics.
• Perform other duties as assigned.

SKILLS:

• Detail-oriented with advanced written and verbal communication skills
• Exceptional organization and project management skills
• Ability to multitask effectively and engage with colleagues across the organization to advance the execution of project deliverables
• Committed to the PHMC mission of building healthier communities through partnerships with government, foundations, businesses, and community-based organizations to improve the health of the community by providing outreach, health promotion, education, research, planning, technical assistance, and direct services
• Flexible with the ability to work independently and as a team both in person and virtually as needed.
• Strong background in public health theories, models, and practices and experience developing training materials and presentations

EDUCATION: Bachelor's degree in public health or public administration

EXPERIENCE: At least two years of experience in public health, project coordination, or a related area

SALARY GRADE: 18

PHMC is an Equal Opportunity and E-Verify Employer.