Front Office Assistant
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Job Description
Job Title: Front Office Assistant
Chicago, IL
Salary: $37,000 - $49,000 per year
Job Type: Full-time
About Us
Pattern Promotions is a fast-growing marketing and promotions company dedicated to creating memorable brand experiences for our clients. Based in the heart of Chicago, IL, we believe in delivering exceptional service that meets our clients' needs and exceeds their expectations. Join us and become part of a dynamic team that values innovation, collaboration, and professional growth!
Job Description
The Front Office Assistant plays a crucial role in ensuring the efficient operation of the front office and serves as the first point of contact for clients and visitors. In this dynamic position, the Assistant is responsible for managing the front desk activities, including overseeing reception operations, handling incoming calls, and directing inquiries to the appropriate personnel.
Responsibilities
- Greet and welcome visitors, ensuring a friendly and professional atmosphere.
- Manage phone calls, directing inquiries to the appropriate staff members or departments.
- Schedule and coordinate appointments and meetings for office staff.
- Maintain an organized front desk and office environment, ensuring all materials are well-stocked and accessible.
- Assist in managing and responding to correspondence, both electronically and physically.
- Support administrative tasks such as filing, data entry, and document management.
Skills & Qualifications
- High school diploma or equivalent; additional education or certification in office administration is a plus.
- Proven experience in a front desk or receptionist role preferred.
- Excellent verbal and written communication skills.
- Strong organizational abilities and attention to detail.
- Proficient in Microsoft Office Suite and office management software.
- Ability to handle multitasking effectively and prioritize responsibilities.
Benefits
- Competitive salary with performance-based bonuses.
- Health, dental, and vision insurance.
- Paid time off and holiday pay.
- Professional development opportunities.
- Friendly and supportive work environment.
Join Pattern Promotions and make an impact in a company that values your skills and offers opportunities for growth. Apply today to start your journey with us!